HCM4HumanCapital An- & Abwesenheit
HCM4all — HR software that inspires. For your day-to-day HR tasks.
HCM4all is a cloud-based HR software solution from Germany designed for recruiting, talent and workforce management, and learning (including integration with ILIAS). Modules include a career portal, applicant tracking/active sourcing, talent management/performance management, digital personnel files, organizational and workforce planning, onboarding, attendance tracking, payroll preparation, and learning content & skill validation. Cloud made in Germany, GDPR-compliant, hosted on ISO-certified servers in Germany. Integrations via API, SAP/ERP, and DATEV, among others.
Security & Compliance
Security and privacy are top priorities.
Security Features
Certifications
- ISO/IEC 27001 (Rechenzentrum)
- ISO 9001 (Rechenzentrum)
- ISO 27001
- SOC 2
Data & Hosting
Data residency
Germany (ISO-certified data centers)
Hosting
Roles/Access Rights and the ESS Portal; Focus on Data Protection; Cloud “Made in Germany.” SSL/TLS for Web Transmission.
Retention & deletion
At the end of the contract, HCM4all provides the customer’s data in a suitable machine-readable format and deletes the stored data.
GDPR-compliant operations across the entire suite; time tracking in the context of the ECJ ruling (2019) and the Federal Labor Court (BAG) decision (09/2022) on working time recording. ISO 27001 pertains to data center certification.
Feature Scope
- Absence Management: Digital leave calendar with customizable workflows; freely configurable absence types (remote work, training, sick leave, parental leave, special leave); transparent, up-to-date calendars for employees and authorized users. • Time Tracking: Tracking via smartphone, tablet, PC, or optional terminal; real-time data; overview of working hours, overtime, breaks, and flex time; project time tracking. • Reporting: Overviews of remaining vacation, vacation accruals, time accounts; proof of minimum wage compliance. • Rights & Workflows: Role and rights management, viewing permissions, approval processes; Employee Self Service (ESS) for employees. • Cloud & Operations: Cloud made in Germany; rapid updates in response to legal changes; minimal downtime. • Security/Data Protection: Access controls, data protection via roles/viewing rights, ESS portal; GDPR-compliant operation (across the suite). • Integration: Links to other HR areas (digital personnel file, onboarding, organizational & personnel planning) and accounting/pre-payroll processing; interfaces to SAP/other ERP systems and DATEV (across the suite); API integrations (across the suite). • Implementation & Use: Quick implementation, easy to use; modular subscription and affordable; support during rollout.
Pricing hints: Modular pricing model: Only the required functions/modules are subscribed to and paid for.
Security highlights: Role and permission management, access rights, approval processes, Employee Self Service; focus on data protection; Cloud made in Germany; customer data stored on ISO-certified security servers in Germany (across the suite).
Compliance notes: GDPR-compliant (across the suite); time tracking in light of the BAG ruling (09/2022) on working time recording; GoBD note on the Digital Personnel File suite page.
Implementation hints: Quick rollout possible; easy implementation while taking existing structures/processes into account; support team assists with rollout. Modularly expandable.
Support hints: Dedicated account and support team; 24/7 helpdesk (mentioned across the suite); contact via phone and email.
Integration hints: Links to other HCM4all modules and accounting; Interfaces to SAP and other ERP systems as well as DATEV (across the suite); API integrations (e.g., for career pages/jobs). Optional terminal hardware for time tracking.
Features at a Glance
Core HR
- Employee self-service
- Roles & permissions
- Workflows
Time Tracking
- Clock in/out
- Timesheets
- Overtime rules
- Project time
Leave
- Leave policies
- Approvals
- Calendars/absence
Analytics
- Dashboards
Data & API
- API
- Data export
Mobile
- Responsive UI
Administration
- Custom fields
Security & IT
- RBAC
- Data residency region
Compliance
- GDPR
- ISO 27001
Pricing Model
Module-based
Modular pricing model: only the modules and functions needed are subscribed to and paid for.
Implementation
Modular and expandable; support team assists with rollout; minimal training required.
Support
Email · Phone · Help Desk/Portal
Time zones: Europe/Berlin; 24/7 Helpdesk mentioned (throughout the suite).
Personal account and support team.
Integrations
SAP
OtherERP/HR/payroll interfaces mentioned throughout the suite; preparation for payroll accounting/ERP.
DATEV
PayrollInterface to DATEV (across the suite) for accounting and payroll preparation.
Other ERP systems
OtherGeneral ERP interfaces (across the suite).
Accounting/Bookkeeping (general)
OtherLinks to accounting/pre-payroll processing.
HCM4all Digitale Personalakte
OtherSeamless integration within the HCM4all Suite.
HCM4all Onboarding
OtherSeamless integration within the HCM4all Suite.
HCM4all Organisations- & Personalplanung
OtherSeamless integration within the HCM4all Suite.
HCM4all API
APIAPI integrations (across the suite); including, among others, for career and job portals.
Time tracking terminal (hardware)
OtherOptional time-tracking terminal.