HRlab Time Tracking
Hrlab — Your staff. Your time. Your HR software.
HRlab is an all-in-one, cloud-based HR software for the German Mittelstand that centralizes personnel data and documents, automates HR processes, and provides time and attendance, payroll pre-processing (with DATEV integration), and applicant management. Data is hosted exclusively in Germany (Frankfurt and Berlin) with IONOS under GDPR-compliant standards.
Security & Compliance
Security and privacy are top priorities.
Security Features
Certifications
- ISO 27001
- SOC 2
Data & Hosting
Data residency
Germany (hosting exclusively in DE)
Hosting
Server location/hosting exclusively in Germany. GDPR-compliant. Encrypted data transmission; mobile app with end-to-end encryption. Two-factor authentication (2FA). SSO support (including via Microsoft Entra/Azure AD, Google Workspace). Role-based rights and permissions management.
Retention & deletion
After the service relationship ends, HRlab retains the user account and associated profile and employee data for a further two years unless the employer requests otherwise. The data is blocked from other processing during this period and deleted afterward.
GDPR-compliant; data stored in Germany. Supports legally compliant time tracking in accordance with the BAG ruling 2022/ArbZG (for informational purposes only).
Feature Scope
Time tracking via app, desktop, or terminals; project-based tracking; optional GPS/geofencing restrictions; automatic break and overtime logic; flexible work schedules (flexible/core hours, shifts, field work, part-time); work time account with automatically calculated overtime and under-hours, including evaluation of absences; approval and release workflows; Dashboards and reports on project hours, daily working hours, absences/vacation; shift planning (fixed/rolling schedules, 60-day preview, calendar integration within the system); mobile app (real-time and manual entries, vacation/compensatory days, eAU/medical certificate upload, digital personnel file, AI receipt recognition for travel expenses); Payroll and accounting integrations: DATEV (including payroll import data service, payroll evaluation data service) and Addison; open REST API for custom systems; ATS integrations: Onlyfy, Softgarden, BITE; identity/calendar integrations: Microsoft Entra (Azure AD), Google Workspace, Outlook calendar sync; Rights/role management and SSO; Security & data protection: Server location/hosting exclusively in Germany, GDPR-compliant, encrypted data transmission, end-to-end encryption (app), two-factor authentication, role-based rights assignment.
Pricing details: Pricing model per user/month, monthly or annually. Core: €5.00 per user/month (annual, min. 20 users, note: “Save 21%”). Add-on Time & Absence (includes digital time tracking, leave management, working time account, etc.): €2.00 per user/month. Recruitment: €1.00; Talent Management: €2.00. 14-day trial, no credit card required. Contract terms: monthly (cancellable with 30 days’ notice) or 1/2 years (3-month notice period). Prices include support for trained users, system monitoring, and maintenance; plus VAT. Currency: EUR.
Security features: Hosted exclusively in Germany; GDPR-compliant; encrypted data transmission; mobile app with end-to-end encryption; two-factor authentication (2FA); SSO support; role-based access management; Integrations with identity providers (Microsoft Entra/Azure AD, Google Workspace).
Compliance notes: GDPR-compliant, data storage in Germany. Support for legally compliant time tracking in accordance with the BAG ruling 2022/ArbZG context (information note).
Implementation notes: Implementation is “straightforward”: migration of existing data, joint configuration of time models, rapid deployment; training and support accompany the rollout.
Support hints: Support included (for trained users) plus system monitoring/maintenance according to the pricing page. Contact channels: Phone +49 30 28098680, email info@hrlab.de.
Integration details: Payroll: DATEV (including payroll import/payroll evaluation data services), Addison Payroll; ATS: Onlyfy, Softgarden, BITE; Identity: Microsoft Entra (Azure AD), Google Workspace; Calendar: Outlook synchronization; Open REST API for custom systems.
- Flexible account management: Support for common working time models (flexible hours, shift work, part-time) with individual target times, surcharges, break adjustments, and special rules; automatic inclusion of all entries in the working time account; automatic calculation of overtime/deficit hours and offsetting of absences such as vacation/sick leave; warning notifications and transparent balance overviews. • Approval Workflows: Customizable approval processes for requests. • Data Entry Channels: Time tracking via app, browser, or terminal; manual or real-time entry; optional assignment to projects/tasks. • Reports & Calendars: Reports on time account balances, sick leave rates, project hours; team calendars with anonymized sensitive data. • Payroll: Seamless transfer to DATEV/Addison; export of master and transaction data, preliminary payroll processing. • Integrations & APIs: Open REST API; API import/export in the core; integrations with DATEV, Addison; ATS interfaces (Onlyfy, Softgarden, BITE); Microsoft calendar synchronization (Outlook). • Identity & Access Integration: SSO options via Microsoft Entra (Azure AD) and Google Workspace. • Mobile Features: iOS app with time tracking, vacation/comp time management, sick leave reporting/eAU upload, access to digital personnel files, AI receipt recognition for travel. • Hosting & Operations: Hosting in Germany; GDPR-compliant data transfer to partners (e.g., DATEV data center).
Pricing details: User-based pricing model, monthly/annual. HRlab Core: €5.00 per user/month (min. 20 users). Add-on Time & Absence (includes time/absence tracking, including work time accounts): €2.00 per user/month. Term lengths: 1 month, 1 year, 2 years. 14-day free trial, no credit card required; support, system monitoring, and maintenance included; notice periods: 30 days for monthly plans, 3 months for annual/biennial plans. Currency: EUR.
Security hints: SSO options and identity integration via Microsoft Entra (Azure AD) and Google Workspace; open REST API; data transfer to DATEV via DATEV data center; hosting exclusively in Germany.
Compliance hints: Explicit mention: GDPR-compliant for integrations/data transfer; German data storage supports EU data protection requirements.
Implementation hints: Customer case reports deployment within 4 weeks; web demo and 14-day trial available; focus on personalized support during onboarding.
Support hints: Support for trained users, system monitoring, and maintenance included in the price; personalized, expert support with high customer satisfaction (average 4.7/5). Contact channels: Phone +49 30 28098680, email info@hrlab.de.
Integration hints: Payroll: DATEV, Addison (including DATEV data services such as payroll import data service, payroll evaluation data service). ATS: Onlyfy, Softgarden, BITE. Identity/SSO: Microsoft Entra (Azure AD), Google Workspace. Calendar: Microsoft/Outlook. APIs: Open REST API; API Import & Export.
Features at a Glance
Core HR
- Employee records
- Document management
- Roles & permissions
- Workflows
- Employee self-service
- Manager self-service
- Org chart
Time Tracking
- Clock in/out
- Timesheets
- Overtime rules
- Project time
Leave
- Leave policies
- Approvals
- Calendars/absence
Analytics
- Dashboards
- Custom reports
Data & API
- API
- Data export
Integrations
- Azure AD integration
Mobile
- iOS/Android app
- Responsive UI
Security & IT
- SSO/SAML
- MFA
- RBAC
- Data residency region
Compliance
- GDPR
Pricing Model
Per user
Pricing is per user per month, with monthly or annual billing (two-year terms are also available). Prices include support for trained users, system monitoring and maintenance; VAT is additional. The time tracking and work time account module is included in the “Time & Absence” add-on.
Implementation
Implementation described as “straightforward”: migration of existing data, joint configuration of work time/shift models, and rapid deployment. Training and support accompany the rollout.
Support
Email · Phone
Support for trained users is included in the price, including system monitoring and maintenance. Contact: Phone +49 30 28098680, email info@hrlab.de.
Integrations
Addison Lohn
PayrollPayroll and Accounting Integration.
Onlyfy
ATSSoftgarden
ATSBITE
ATSMicrosoft Entra (Azure AD)
SSOSSO/Identity-Integration
Google Workspace
SSOSSO/Identity-Integration
Outlook-Kalendersync
OtherCalendar Synchronization from the System
REST API
APIOpen REST API for your own systems/integrations.
Addison
PayrollExport/Transfer of Master Data and Transaction Data for Payroll Processing
Microsoft Outlook
OtherCalendar Synchronization
HRlab REST API
APIOpen REST API; Import and export supported
DATEV
PayrollSupports, among other things, payroll import data services and payroll reporting data services for payroll preparation and transfer.