Deputy HR
Deputy — The complete people platform for hourly work
Deputy is a platform for businesses with hourly teams. It brings together scheduling, time tracking, team communication, compliance tools, HR, and payroll; AI-driven demand forecasting supports staffing decisions and labor cost management across multiple locations. Other features include shift swapping, break planning, and new-hire onboarding. Founded in 2008, the company is headquartered in Sydney, Australia, and lists a company size of 201–500 employees.
Security & Compliance
Security and privacy are top priorities.
Security Features
Certifications
- ISO 27001
- SOC 2
Data & Hosting
Data residency
UK, US
Hosting
The site mentions secure storage of HR documents and access controls for sensitive files. Security and Trust Center resources are available site-wide.
Retention & deletion
Deputy retains personal information for as long as necessary for its original collection purpose, the purposes stated in its privacy policy, or legal and regulatory obligations. At the end of the retention period, the information is deleted or anonymized. If that is not yet possible, it is stored securely and isolated from further use until deletion is possible. Deputy does not state a single fixed retention period for customer data.
Deputy links to site-wide GDPR/Privacy and Trust Center pages. On the parent platform, features such as break scheduling and vacation policies help ensure compliance with labor laws and the Fair Workweek.
Feature Scope
Hiring/ATS: Manage and track applicants, streamline candidate selection and communications. Paperless onboarding: Request, submit, and track onboarding documents on mobile; ensure forms are completed correctly; get new hires ready quickly. Document management: Centralize employee details and documents; manage access to sensitive files; track certification expiry dates; search and retrieve documents; in‑app access for team members with reminders for documents requiring attention. Team engagement (Shift Pulse+): Ask custom questions at the end of each shift; monitor morale and engagement trends over time; view insights by team via a dashboard. Leave Management+: Automate and customize leave accrual rules (by hours or tenure); set max balance caps; configure blackout periods and location limits for coverage. Mobile candidate experience: Candidates can apply, complete onboarding, and start clocking in from their phones. Integration with Deputy WFM: Seamless connection to scheduling, time clock, time tracking, and workplace communication, enabling immediate rostering of new hires. Platform compliance helpers: Labor law and fair workweek compliance features exist in Deputy’s broader platform; break planning and leave management support policy adherence. Security (as described on-page): Secure storage for HR documents and access controls for sensitive files; organization-level security and trust resources are linked via the site’s Security and Trust Center pages. Integrations and API: Deputy provides an Integrations directory and a public API (Deputy API) for connecting to other systems.
Pricing hints: Deputy HR is a separate subscription add-on priced at approximately USD $2.00 per user/month (plus applicable local taxes), AUD $2.50 per user/month (excl. GST), and £1.40 per user/month (excl. VAT). The fee applies to all users in the account and includes SMS charges for messages sent via the HR platform. Free trial available.
Security hints: On this page: secure document storage and controlled access to sensitive files are mentioned. The site provides Security resources, Trust Center, and best practices pages (Account security best practices, API security best practices) via the navigation, but the HR page does not explicitly list SSO, SAML, MFA, encryption standards, or certifications.
Compliance hints: Deputy’s broader platform references labor law and fair workweek compliance; GDPR and a Privacy/Trust Center are linked in the site footer.
Implementation hints: Self-serve start via free trial; candidates can move from applying to clocking in on mobile; once onboarded, employees can be scheduled immediately in Deputy. No specific implementation timeline or migration/onboarding services are detailed on the HR page.
Support hints: Support resources shown in site navigation include Help Center, Deputy training, API documentation, and System Status; sales/contact phone number is listed.
Integration hints: Deputy lists an Integrations section and a public Deputy API in the site navigation. The HR add-on integrates seamlessly with Deputy’s core workforce management (scheduling, time tracking, time clock).
Features at a Glance
Recruiting & ATS
- Pipeline/Kanban
- E-signature
Core HR
- Employee records
- Document management
- Employee self-service
- Manager self-service
- Roles & permissions
Leave
- Leave policies
- Approvals
- Calendars/absence
Onboarding
- Onboarding checklists
- Tasks & owners
Analytics
- Dashboards
Data & API
- API
Mobile
- iOS/Android app
- Responsive UI
Security & IT
- RBAC
- SSO/SAML
- MFA
- Audit logs
Compliance
- GDPR
- DPA available
- SOC 2
- ISO 27001
Integrations
- Okta integration
- Azure AD integration
Administration
- Custom fields
- Audit trail
Pricing Model
Per user
Plan 1: 1.4 GBP per user – plus VAT. Applies to all users in the account. SMS fees for HR messages included. Free trial available.
Implementation
Get started on your own with a free trial. The mobile candidate journey enables a quick transition from application to the first shift after onboarding. Available online: Help Center and Deputy training courses.
Support
Help Center/Knowledge Base · Deputy training resources · API documentation · System status page · Phone (sales/contact)
Support tiers and SLAs: Available upon request. Accessible via the navigation menu: Help Center, Training, API Documentation, and System Status. A sales/contact phone number is provided.
Integrations
Deputy Workforce Management (Scheduling, Time Clock, Time Tracking, Comms)
OtherNative integration; immediate rostering and clock-in for new hires once onboarded.
Deputy API
APIPublic API for connecting to other systems.
Deputy Integrations Directory
OtherDeputy lists various integrations via its directory; specific third-party apps are not named on the HR page.
