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Personalwolke

Personalwolke

Personalwolke – Simplify Your HR!

Personalwolke is a modular, GDPR-compliant HR software made in Austria for time tracking, travel expense management, project time tracking, and digital personnel management. It serves companies of all sizes, offers 60+ features, integrates with payroll and common groupware systems (e.g., Outlook/Exchange, IBM Notes/Domino, Zimbra), and is usable worldwide with servers located in the EU (Austria).

Time Managementsaas
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Use Case

Personalwolke is a modular HR software solution for digital time tracking, project time and travel expense reporting, and human resources management. Companies replace paper- and Excel-based processes with a centralized, cloud-based system featuring employee and manager self-service, standardized approval workflows, and automated reports. Typical use cases: legally compliant time tracking (including flex time, shifts, all-in checks, weekend/compensatory time off), vacation and absence management, real-time project time tracking and billing, mobile travel expense reporting including receipt upload, KM-Geld (Google Maps), per diem reimbursement according to collective bargaining agreements, payroll/accounting interfaces, digital personnel files including documents and pay stubs. The goal is to save time and costs, ensure compliance (AT/DE), provide transparency for employees and managers, and offer scalability for international structures.

Companies want to track, analyze, and bill project-related working hours down to the minute—whether in the office, working from home, or on the go (e.g., construction sites or client assignments). Common issues include error-prone Excel spreadsheets, manual rework, a lack of transparency regarding budgets and target-actual comparisons, as well as legal obligations for complete, audit-proof recording. The solution addresses live and retrospective entries via app/browser/terminal, real-time reporting, automatic transfer to payroll/ERP, and GDPR-compliant storage in EU data centers. This reduces administrative effort, makes project costs transparent, and accelerates billing.

Target Audience

SMEs to large enterprises; industry focus includes retail, local governments/public administration, banking/insurance, office/services, construction/architecture, logistics/transportation, non-profit, medical technology, IT, and manufacturing. Particularly suitable for companies in Austria and Germany requiring legally compliant time tracking, project-based performance tracking, and digital travel expense and HR management—including international structures.

Data Residency

eu

Target Segments

SMBKMULargeEnterprise

Source URLs

  • https://personalwolke.at/
  • https://personalwolke.at/personalwolke-/?utm_source=openai
  • https://personalwolke.at/zeiterfassung-baustelle-so-funktioniert-es/?utm_source=openai
  • https://personalwolke.at/en/hr-lexikon/i-it-kollektivvertrag/?utm_source=openai
  • https://personalwolke.at/personalwolke-time-zeiterfassung-deutschland/
  • https://personalwolke.at/en/personalwolke-/?utm_source=openai
  • https://personalwolke.at/warum-ein-reisekosten-tool-echten-mehrwert-schafft/?utm_source=openai
  • https://personalwolke.at/projektzeiterfassung/?utm_source=openai
  • https://personalwolke.at/?utm_source=openai
  • https://personalwolke.at/preise-time/?utm_source=openai
  • https://personalwolke.at/einwande-gegen-eine-hr-software/?utm_source=openai
  • https://personalwolke.at/preise/

working_time_models

  • Gleitzeit
  • Fixe Zeiten
  • Schicht
  • Bereitschaft
  • All‑In (Deckungsprüfung)
  • Vertrauensarbeitszeit

internationalization

Predefined country standards and multilingual user interfaces (e.g., German/English).

legal_focus

Explicit support for time-tracking requirements under the ArbZG and the European Court of Justice; numerous Austrian and German collective bargaining agreements.

alerts_compliance

  • Frühwarnungen/Alerts bei Verstößen gegen Ruhezeiten, Höchstarbeitszeiten, Nachtarbeit
  • Optionaler 17‑Wochen‑Schnitt

governance_controls

Monthly approvals, approval workflows, role and permission structure.

leave_calculations

  • Automatische Resturlaubsberechnung
  • Urlaubsaliquotierung (Eintritt/Teilzeit/Austritt/Karenz)

proactive_compliance

Early warning system/alerts for rest periods and maximum working hours.

self_service_and_workflows

  • Elektronische Krankmeldung
  • Zeitkorrektur-Workflow
  • Urlaubs- und Sonderabwesenheiten
  • Sammelprozesse (optional)
  • Spezielle kundenspezifische Workflows (optional)

reporting

Dashboards, standard reports (Excel/PDF, email delivery), and an optional data warehouse/reporting module.

platform_access

Web, iOS/Android app, terminals (NFC; LAN/Wi-Fi/4G)

notes

Focused on time tracking, project time, and travel expenses with tight integration with payroll and ERP systems; digital pay stub delivery; biometric terminal support without storing fingerprint data.

add-ons

  • Personalwolke Project Time (Projektzeiterfassung)
  • Personalwolke Travel (Reisekosten)
  • Datawarehouse/Reporting (BI)

hosting_notes

Operations in certified EU data centers; information on hosting in Austria and Germany

unique_selling_points

  • Tiefe Abbildung DACH-relevanter Arbeitszeit- und Abwesenheitsregeln (inkl. ArbZG)
  • Breite Hardware-Optionen für Industrie/Baustelle
  • Starkes Workflow- und Genehmigungsframework
  • Modulares Preismodell mit inkludiertem Consulting

sources

  • https://personalwolke.at/preise-time/
  • https://personalwolke.at/en/personalwolke-/
  • https://personalwolke.at/personalwolke-time-zeiterfassung-deutschland/
  • https://personalwolke.at/projektzeiterfassung/
  • https://personalwolke.at/warum-ein-reisekosten-tool-echten-mehrwert-schafft/
  • https://personalwolke.at/einwande-gegen-eine-hr-software/