Evity

Evity HR — HR systems that streamline your HR management

Evity is an HR system for small and medium-sized businesses that brings employee administration and HR processes together in one place and simplifies workflows. It supports onboarding and offboarding, employee reviews, absence management and pay analysis, among other tasks. The company is based in Umeå, Sweden, and lists a company size of two to ten employees on LinkedIn. Evity emphasizes data security and privacy: customer data is stored in Sweden and encrypted both in transit and at rest.

HR Admin / Core HRsaas

Website LinkedIn Support

Use Case

Centralize HR data and standardize the entire employee lifecycle, from pre-boarding to off-boarding. Eliminate fragmented HR processes (contracts, onboarding tasks, competencies, performance reviews, salary adjustments, surveys, health and safety, time off, whistleblowing) and ensure compliance with legal regulations and the GDPR. Support HR and managers in coordinating tasks with reminders and permissions so nothing is overlooked, and integrate the solution with payroll and calendars to reduce administrative overhead and errors.

Centralize all employee information to save time and gain better control over HR data. The employee profile helps HR, managers, and employees collect and organize information such as contact details, employment history, salary and performance data, skills, and certifications in one place. Automatic notifications reduce the risk of missing important deadlines (e.g., the end of the probationary period or expiring certifications). Access control supports GDPR compliance and grants the appropriate level of access to different roles. Integrations with recruitment, payroll, calendars, file systems, and collaboration tools reduce duplicate work and simplify administration. [Sources: https://www.evity.hr/plattform/personkort, https://www.evity.hr/plattform/personkort?utm_source=openai]

Target Audience

HR teams and people managers in organizations that need a modern HRIS for the full employee lifecycle, including Swedish companies operating under labor law and GDPR requirements. Used by 100+ companies in Sweden; suitable for SMBs and mid-market, and adaptable for multi-location teams.

Data Residency

Target Segments

SMBKMUMid-Market

Source URLs

https://www.evity.hr/hrprocesser
https://www.evity.hr/plattform/personkort?utm_source=openai
https://www.evity.hr/plattform/medarbetarsamtal?utm_source=openai
https://www.evity.hr/plattform/lonerevision?utm_source=openai
https://www.evity.hr/plattform/arbetsfloden?utm_source=openai
https://www.evity.hr/plattform/personalhandbok?utm_source=openai
https://www.evity.hr/plattform/e-signering?utm_source=openai
https://www.evity.hr/plattform/kompetenskartlaggning?utm_source=openai

Feature Scope

Pre-onboarding and onboarding: Automated tasks and information for all parties involved; sending/capturing documents and forms; use of custom contract templates with digital e-signatures; overview and reminders; onboarding evaluation; creating employee records in payroll systems via integrations.
Employee Directory (Employee Data): Centralized employee information (contacts, contracts, compensation and benefits, skills, certifications), filtering, calendar-based reminders; access controls; integration with other systems.
Employee Development & Performance Reviews: configurable review templates, pre-review questionnaires, goals/tasks with tracking, history, permissions; synchronization with Outlook and Google Calendar, as well as availability checks.
Competency Tracking: competency library and scales; role-based competency requirements; employee competency levels; gap analysis; development plans; certificate tracking with expiration notifications; team/organizational overviews; permissions.
Salary Review: Automated approval workflows, transparent and consistent rules; group rules per collective bargaining agreement; budgets, minimum salary increases, various distribution models; deadlines; centralized materials and reports; role-based access; synchronization of new salaries with payroll systems.
Surveys: Pulse surveys, eNPS, custom KPIs; evaluations for onboarding/offboarding and other processes.
Work Environment (Health & Safety): Planning and documentation of safety rounds and inspections; automated notifications and forms; follow-up tasks.
Absences (Vacation/Absences): Configurable absence types; approval workflows (including dynamic, manager-based approvals); notifications; thresholds for sick leave alerts.
Whistleblowing & Cases: anonymous reporting (including an external link); assignment of recipients by case type; automatic self-deletion for whistleblower cases within 24 months; configurable data retention by case type.
Offboarding: automated task assignment, exit surveys/interviews, progress overview.
E-signature: contract templates automatically populated with employee/company data; digital signature including Swedish BankID; audit trail/timestamp; automatic storage in the personnel file; authorized access.
Security/Permissions: Detailed role-based access rights across all modules to protect personal data and payroll data; audit log/history for electronic signatures; automatic data cleansing for GDPR compliance; reduction of sensitive data exposure through structured roles and workflows. [Sources: https://www.evity.hr/hrprocesser, https://www.evity.hr/plattform/lonerevision, https://www.evity.hr/plattform/e-signering]
Integrations: Payroll systems (creation of employee records, synchronization of new salaries); Microsoft Outlook and Google Calendar for scheduling/synchronization; BankID for e-signatures; general “integration with other systems.” [Sources: https://www.evity.hr/hrprocesser, https://www.evity.hr/plattform/medarbetarsamtal, https://www.evity.hr/plattform/personkort, https://www.evity.hr/plattform/lonerevision, https://www.evity.hr/plattform/e-signering]
Compliance tools: GDPR permissions and automated data deletion; annual planning wheel for legally required HR processes (labor law, SAM, salary comparison/adjustment).

Pricing notes: CTA is “Book a demo.”

Security notes: Mentions role-based access controls, audit trails for electronic signatures, and minimizing the dissemination of sensitive salary data through role-based workflows. Uses BankID or digital signatures for electronic signatures. Automated data cleansing and retention controls.

Compliance notes: Emphasis on GDPR compliance (consents, automated deletion of personal data). Processes in accordance with Swedish labor law (arbetsrätten). The whistleblowing module adheres to statutory deadlines and a 24-month retention period for cases (in accordance with EU/SE requirements for whistleblowers). No mention of ISO 27001, SOC 2, or DPA/AVV on these pages.

Implementation notes: Focus on quickly launching processes (e.g., salary adjustments) with configurable templates and automation; Automation of pre-boarding, onboarding, and offboarding tasks. Integrations with payroll systems and calendars reduce setup effort.

Support notes: “Contact Support” link available; user reviews highlight responsive, personalized support. Team based in Sweden (Umeå). [Sources: https://www.evity.hr/plattform/personkort, https://www.evity.hr/hrprocesser]

Integration notes: Payroll systems (creation of employee data, synchronization of new salaries); Microsoft Outlook and Google Calendar (appointment scheduling/synchronization); BankID for electronic signatures; general integrations with other systems are mentioned. These pages do not explicitly reference API or webhook documentation. [Sources: https://www.evity.hr/hrprocesser, https://www.evity.hr/plattform/medarbetarsamtal, https://www.evity.hr/plattform/personkort, https://www.evity.hr/plattform/lonerevision, https://www.evity.hr/plattform/e-signering]

Summary HR data: Personal information (addresses, contact information, ICE contacts), employment data (roles, contracts, salaries, benefits), agreements and documents, tracking of employee reviews (work environment/satisfaction), competency and certificate management including gap analysis and expiration dates. • Intelligent filtering and searching of HR data. • Smart notifications and automatic reminders for important dates (e.g., probationary periods). • Role-based permissions and different views/dashboards for HR, managers, and employees. • GDPR-compliant operations with access control and permission management. • Integrations: Twine (hub connecting multiple payroll systems), Teamtailor (import of new employees), Grade Onecruiter (import), Visma Agda, Crona Lön, Kontek Lön, Fortnox, Hogia (synchronization of employee data), Microsoft 365 (SSO), Google (SSO), Outlook Calendar and Google Calendar (synchronization of appointments/processes), OneDrive and Google Drive (document upload), Slack (notifications). • User-friendly interface and unified view of the organization. [Sources: https://www.evity.hr/plattform/personkort, https://www.evity.hr/integrationer?utm_source=openai] • Security/Identity: Single Sign-On via Microsoft and Google accounts.

Pricing Information: Although there is a “Pricing” page in the menu, no prices are listed on that subpage. Contact sales or the demo booking team for a quote.

Security Notes: Mentions secure and user-friendly handling, as well as GDPR compliance and access control. SSO via Microsoft and Google is supported.

Compliance Notes: GDPR is explicitly mentioned.

Implementation Notes: A demo is offered, and several integrations suggest a streamlined onboarding process (import from ATS/payroll systems, calendar and file synchronization) to reduce manual effort. [Sources: https://www.evity.hr/plattform/personkort, https://www.evity.hr/integrationer?utm_source=openai]

Support notes: Customer reviews highlight the fast, personalized support. There is a “Contact Support” menu item.

Integration notes: Twine (with multiple payroll systems), Teamtailor, Grade Onecruiter, Visma Agda, Crona Lön, Kontek Lön, Fortnox, Hogia, Microsoft (SSO), Google (SSO), Outlook Calendar, Google Calendar, OneDrive, Google Drive, Slack.

Features at a Glance

Core HR

Employee records
Document management
Workflows
Employee self-service
Manager self-service
Roles & permissions
Org chart
Positions

Onboarding

Onboarding checklists
Tasks & owners

Offboarding

Offboarding checklists

Leave

Leave policies
Approvals
Calendars/absence

Performance

Reviews
Goals/OKRs

Talent

Skills management

Compensation

Comp cycles

Administration

Audit trail

Security & IT

RBAC
Audit logs
Data residency region

Compliance

GDPR

Recruiting & ATS

Job requisitions
E-signature

Mobile

Responsive UI

Analytics

Dashboards

Data & API

Data export

Integrations

Slack integration
Azure AD integration

Pricing Model

Per employee

CurrencyEUR

The platform price is based on the number of employees per month. Introduction and training costs are additional. Current and future features and support are included in the platform price.

Implementation

Typical timelineImplementation normally takes 4 to 8 weeks. According to the vendor, customers spend approximately 8 to 16 working hours adding information and processes together with a customer success manager.

Professional Services Yes

Training included Yes

Migration support Yes

Focus on quick start using configurable templates and automation (e.g., salary revision). Integrations with payroll and calendars reduce setup friction.

Support

Email · Phone · Cat

SLA: Free support is available Monday to Friday, 08:00–17:00. During those hours, chat responses are provided within 120 minutes and email responses within one working day. Phone calls are answered immediately or returned within 120 minutes.

Support contact link present; testimonials mention responsive, personal support. Sweden-based team (Umeå).

Integrations

Microsoft Outlook

Other

Calendar sync, meeting booking and availability lookup for conversations

Google Calendar

Other

Calendar sync, meeting booking and availability lookup for conversations

BankID (Swedish)

Other

Digital identity/signing for e-signature workflows with audit trail

Other systems (unspecified)

Other

General integrations mentioned

Integrations (unspecified)

Other

The FAQ suggests the possibility of integrating with other systems; no specific partners, APIs, or webhooks are listed on the pricing page. Source: https://www.evity.hr/pris

Fortnox

Payroll

Ecosystem integration; supports Nordic payroll/accounting workflows.

Excel/CSV export

Other

File-based payroll export for transfer to payroll systems.

Hogia

Payroll

Employee data sync.

Microsoft 365

SSO

Single Sign-On.

Google

SSO

Single Sign-On.

OneDrive

Other

Document upload/storage.

Microsoft Outlook Calendar

Other

Calendar sync for meetings/introductions in workflows

Mobilt BankID

Other

E-signing authentication/signature method supported in the e-sign process

Payroll systems (Sweden, various)

Payroll

Payroll sync for salary review updates

Generic system integrations

Other

General integrations to reduce administration

Grade Onecruiter

ATS

Transfer of New Employees

Twine

Payroll

Connection/hub to multiple payroll systems

Visma Agda

Payroll

Direct Integration

Crona Lön

Payroll

Direct Integration

Kontek Lön

Payroll

Direct Integration

Microsoft (Azure AD/Entra ID)

SSO

SSO Login

Google Workspace

SSO

SSO Login

Microsoft OneDrive

Other

Document Storage

Google Drive

Other

Document Storage

Outlook Calendar

Other

Calendar/Meeting Sync

Slack

Other

Slack app indicated for notifications/approvals.

Microsoft Teams

Other

Teams app indicated for notifications/approvals.

Microsoft Outlook / Microsoft 365 Calendar

Other

Calendar integration for meeting sync and free/busy lookups in Conversations.

Generic integrations to other systems

Other

Vendor mentions generic integrations with other existing systems.

Teamtailor

ATS

Transfer of New Employees

Swedish Mobilt BankID

Other

Electronic identification used for secure e-signing

Digital signature (Evity native)

Other

Built-in e-signature option

Microsoft Outlook (Calendar)

Other

Calendar sync in the Conversations module

Generic integrations for employee records

Other

Mentions of connections to other systems for HR data

Digital signatur (ospecificerad)

Other

Alternative e-signature method in addition to BankID; traceable log/digital stamp.

Payroll systems (ospecificerade)

Payroll

Synchronize new payroll data with the payroll system from Evity HR (platform).

Övriga system (generella integrationer)

Other

The platform mentions general integrations with other systems; no specific vendors or APIs/webhooks are publicly documented.

Generische Integrationen zu Drittsystemen

Other

General integration support is mentioned.

Payroll systems (various)

Payroll

Create employee records and sync new salaries via integrations

Payroll systems (unspecified)

Payroll

Sync of approved new salaries from salary review to payroll systems.

Payroll systems (generic)

Payroll

Sync new salaries in the Salary Review module

Evity

Data Residency

Target Segments

Security & Compliance

Security Features

Certifications

Data & Hosting

Core HR

Onboarding

Offboarding

Leave

Performance

Talent

Compensation

Administration

Security & IT

Compliance

Recruiting & ATS

Mobile

Analytics

Data & API

Integrations

Pricing Model

Implementation

Support