HR4YOU Personalmanagement
HR4YOU — Modern HR software for staffing agencies and HR departments
HR4YOU offers modular, scalable HR software for e-recruiting, applicant tracking, HR administration, and staffing agencies (including temporary staffing, recruitment, VMS, and RPO). The cloud-based solution (data centers in Germany) includes features such as CV parsing, multichannel posting, active sourcing, AI assistance, and integrations (e.g., Outlook/WhatsApp), and is certified to ISO/IEC 27001, 27018, and 27701, as well as GDPR-compliant.
Security & Compliance
Security and privacy are top priorities.
Security Features
Certifications
- ISO/IEC 27001
- ISO/IEC 27018
- ISO/IEC 27701
- SOC 2
Data & Hosting
Data residency
European Union
Hosting
RBAC and audit-compliant workflows are supported. TLS/SSL is confirmed for the transmission of sensitive form data. API/Interface Notes: Power BI interface, XML/JSON feeds, and Combo Connector are available.
Retention & deletion
For applications: usually deleted six months after the recruitment process ends, unless consent has been given for inclusion in a talent pool.
Feature Scope
HR Administration: Digital personnel file with HR Scan/full-text search, filing structures, QR code recognition for document assignment, reference letter generator, HR Cockpit (task overview for approvals/checklists/meetings), HR Toolbox (calculations including maternity leave, minimum wage, parental leave), DATEV export (payroll, LODAS). Time & Absences: Vacation and absence management (based on the German Federal Leave Act), approval processes, ESS time tracking with hour account, monthly overviews, working time calculation according to the Working Hours Act, travel expense management for Germany, Austria, and Switzerland with digital receipt storage and export to payroll. Organizational Structure: Staffing plan with FTEs, succession planning (profiles, skills, tasks, history), interactive organizational chart. Seminars & Training: Seminar management (participant assignment, lists, certificates/place cards, briefings), training management (planning/administration of training courses & continuing education). HR Development: Performance reviews (form generator, scheduling, history tracking), 360° feedback (online distribution, 1–5 scale), goal-setting (metrics, automatic evaluation), skill management (competency profiles, development progress). Reporting & Analytics: Standard reports (fixed-term contracts, probationary periods), KPIs (sick leave, turnover, average age), FTE reporting, Matomo tracking for job postings/application forms (hosted by HR4YOU), HR analytics via Microsoft Power BI with preconfigured dashboards. Collaboration & ESS: Integrated chat function, document management, Employee Self-Service. Security/Compliance: Audit-proof workflows, ISO/IEC 27001, 27018, 27701, EU GDPR compliance, external internet security audits. Integrations: DATEV export; HR analytics interface to Microsoft Power BI; Matomo tracking integration; references to seamless integration with other enterprise systems.
Pricing: Tiered pricing based on packages per active employee/month (example prices for 500 active employees): Essential €2.80; Comfort €3.20; Enterprise €3.50. Essential: Digital personnel file, process assistant, checklists, times & absences, job & succession planning, ESS. Comfort: + Applicant management, multichanneling, active sourcing, CV parsing, WhatsApp recruiting. Enterprise: + Personnel development, employee reviews, goal agreements, seminar management, training management. Custom pricing based on number of employees available upon request.
Security highlights: Audit-proof operations; ISO/IEC 27001, ISO/IEC 27018, ISO/IEC 27701 certified; EU GDPR compliance; “Internet security externally verified” (external penetration testing/review notes).
Compliance hints: EU GDPR compliance; ISO/IEC 27001, ISO/IEC 27018, and ISO/IEC 27701 certifications are listed.
Implementation hints: Notes: “Implementation made easy”; offer of a software presentation/demo followed by a trial option. Training and coaching are offered.
Support hints: “24/7 support”; training offerings; status updates & support login (customer portal). Channels: Phone/email (location details), customer support portal.
Integration highlights: DATEV Payroll/LODAS Export; HR analytics interface to Microsoft Power BI (HR Metrics); Matomo tracking (provided and hosted by HR4YOU, tracking code in job postings/forms/homepage). Statement regarding “seamless integration with other enterprise systems” without specifying specific partners/APIs/webhooks.
Features at a Glance
Recruiting & ATS
- Job requisitions
- Multi-posting
- CV parsing
- Recruiting analytics
Core HR
- Employee records
- Org chart
- Positions
- Workflows
- Document management
- Employee self-service
- Manager self-service
- Roles & permissions
Time Tracking
- Clock in/out
- Timesheets
- Overtime rules
Leave
- Leave policies
- Approvals
- Calendars/absence
Onboarding
- Onboarding checklists
- Tasks & owners
Performance
- Reviews
- 360 feedback
- Goals/OKRs
Learning
- Course catalog
- Assignments
Talent
- Succession planning
- Skills management
Analytics
- Dashboards
- Custom reports
Data & API
- Data export
- API
Administration
- Custom fields
- Audit trail
Security & IT
- RBAC
- Audit logs
- Data residency region
- MFA
Compliance
- GDPR
- ISO 27001
Payroll
- Payslips
Offboarding
- Offboarding checklists
Mobile
- Responsive UI
Pricing Model
Per employee
Prices are illustrative for 500 active employees; actual prices are quoted individually based on the number of employees. Modular SaaS with a monthly rental fee; additional modules and integrations are optional.
Implementation
Note: "Implementation Made Easy."
Support
Email · Phone · Support-Portal
Time zones: - CET/CEST (DACH) – 24/7 availability indicated
Integrations
DATEV Lohn & Gehalt
PayrollExport (including wages and salaries)
DATEV LODAS
PayrollExport (LODAS)
Microsoft Power BI (HR-Analytics)
OtherHR Analytics Interface with Preconfigured Dashboards
Matomo
OtherTracking integration for job postings/application forms; provided and hosted by HR4YOU
Andere Unternehmenssysteme
OtherNote regarding seamless integration with other systems (without specifying specific partners, APIs, or webhooks)
