eGECKO Personalwesen
eGecko — Integrated software for small and medium-sized businesses
CSS AG has developed eGECKO, an integrated business software solution for small and medium-sized enterprises. The suite combines accounting, controlling, HR/payroll, CRM, and CPM into a single platform and offers on-premises, SaaS, and hybrid deployment options. eGECKO supports 27 country-specific versions and enables end-to-end digital financial and HR processes, including BI, reporting, and internationalization.
Security & Compliance
Security and privacy are top priorities.
Security Features
Certifications
- GKV-Zertifizierung (Payroll)
- ISO 27001
- SOC 2
- ISO 27001:2022
Data & Hosting
Data residency
FROM
Hosting
Specifically mentioned: Role/permission management, validation/plausibility checks, automated process control, integrated data and access protection. Website communication: Hosting/"Made in Germany" and GDPR compliance.
Retention & deletion
true
The Privacy Policy describes data processing, retention periods, and the service providers used (e.g., Zendesk, HubSpot, Leadinfo, Vimeo, GoTo).
More on our subprocessorsFeature Scope
Payroll: Legally compliant, fast payroll processing (Germany), including short-time work; support for industry-specific payroll standards (public sector, social services, construction industry). Additional payroll functions: Certificate generation, wage garnishment, loan management (as per the feature overview). Digital Personnel File: Centralized, always up-to-date employee data, qualifications, and resources; error-reducing links; real-time reports. Time Tracking: Precise electronic tracking of work, absences, and time off; mobile/remote work-compatible; compliant with ECJ & BAG guidelines. Recruiting: Creation and publication of job postings with seamless integration into 200+ job portals. Employee Self Service (ESS): Time tracking, vacation and business trip requests, master data maintenance, access to pay stubs, income tax certificates, and social security reports. Travel management: End-to-end process from planning to reimbursement; capture receipts via photo; posting to cost centers/cost units/projects; direct transfer to financial accounting and/or payroll. Platform & Data: Centralized master data management, cross-departmental real-time data, cross-module deadline monitoring, intelligent search. Security & Control: Role/permission management, validation and plausibility checks, automated process control, integrated data and access protection. Operating Models: On-premise, SaaS, Hybrid. Scalability & Organization: Cross-company administration, multi-client capability. Certifications/Industry Standards: GKV certification (Payroll). Integration: Tight integration with eGECKO Financial Accounting/Controlling; CRM functions fully integrated into commercial processes. Internationalization: 27 country versions within the eGECKO Suite. Optional: Payroll Outsourcing Service (payroll processing center including year-end closing service, certificate issuance, and collective bargaining agreement maintenance).
Pricing hints: Consultation/demo appointment and customized quote. Modular HR/Payroll Suite, optional Payroll Outsourcing Service available separately. Currency expected to be EUR.
Security hints: Explicitly mentioned: role and permission management, validation and plausibility checks, automatic process control, integrated data and access protection. Payroll with GKV certification.
Compliance hints: Payroll compliant with German law; time tracking in accordance with ECJ and BAG rulings; GKV certification.
Implementation hints: Available as on-premise, SaaS, or hybrid. Personal consultation to assess needs; CSS Academy for training. No specific implementation timeframe, migration paths, or onboarding details provided. Optional outsourcing of payroll to the payroll processing center.
Support hints: Support ticket, email, and phone; service hours Mon–Fri 8:00 AM–5:00 PM (CET). Customer portal (updates, manuals, help), knowledge base, webinars/events, CSS Academy. No SLA information visible.
Integration features: Seamless publication of job postings on 200+ job portals; direct transfer of travel and time data to financial accounting and/or payroll within eGECKO; CRM functions fully integrated into business processes.
- Device-independent time tracking: desktop app, browser, web app, terminal; multiple time accounts per employee, individual time and break models. – Centralized data storage in eGECKO: All entries in real time in the central database; live reports and transparent hour/time accounts. – Integrated vacation and absence processes: Request, email notification, approval/rejection with a single click, automatic calendar synchronization. – Direct integration with payroll and personnel files: One-time data entry; working hours and overtime are automatically available for payroll processing and stored in the digital personnel file. – Flexible work time models & overtime rules, shift/flexible work time support. – ESS-based time and HR self-service portal: Role and permission system; employees maintain data, view documents, record times, and submit vacation requests. – Security/compliance-related functions (from ESS): GDPR-compliant, confidential digital delivery of payroll documents, audit-proof logging of reviews/approvals, central archive; role-based access. – Extended workflows in the eGECKO environment: Digital invoice verification (finance integration) with transparent status tracking; travel & receipt management including AI receipt recognition and foreign currencies; all receipts flow into accounting/cost accounting/payroll. – Deployment models: On-premise, SaaS, Hybrid (eGECKO). Sources: https://www.css.de/funktionen/personalsoftware/zeiterfassung, https://www.css.de/funktionen/personalsoftware/employee-self-service, navigation note on IT deployment on the page
Pricing hints: Source: Product page without price list.
Security hints: Role and permission system (access-based visibility), GDPR-compliant and confidential digital document delivery, audit-proof logging of reviews and approvals, central archive. Sources: https://www.css.de/funktionen/personalsoftware/employee-self-service, https://www.css.de/funktionen/personalsoftware/zeiterfassung
Compliance hints: Compliance with ECJ & BAG requirements for mandatory working time tracking; GDPR-compliant processes for document provision. No references to ISO 27001, SOC 2, AVV/DPA on the site. Sources: https://www.css.de/funktionen/personalsoftware/zeiterfassung, https://www.css.de/funktionen/personalsoftware/employee-self-service
Implementation hints: Available as on-premise, SaaS, or hybrid in the eGECKO environment; individual consultation in advance; training/know-how offerings via CSS Academy. Sources: IT navigation section (On-Premise/SaaS/Hybrid) and references to consulting/CSS Academy on the pages.
Support hints: Support channels: ticket, phone, email; service hours Mon–Fri 8:00 AM–5:00 PM; “My eGECKO World” customer portal for updates/manuals/help. Source: Page footer/contact section.
Integration hints: Seamless integration within the eGECKO Suite: Payroll (wages & salaries), Digital Personnel File, Employee Self Service, Finance (digital invoice verification). Time recording also via connected terminals. Sources: https://www.css.de/funktionen/personalsoftware/zeiterfassung, https://www.css.de/funktionen/personalsoftware/employee-self-service
Features at a Glance
Recruiting & ATS
- Job requisitions
- Career site
- Multi-posting
Core HR
- Employee records
- Document management
- Workflows
- Employee self-service
- Manager self-service
- Multi-entity
- Roles & permissions
Payroll
- Gross-to-net
- Payslips
- Tax/reporting
- Benefits/deductions
Time Tracking
- Timesheets
- Clock in/out
- Overtime rules
Leave
- Leave policies
- Approvals
- Calendars/absence
Talent
- Skills management
Analytics
- Dashboards
Mobile
- iOS/Android app
- Responsive UI
Security & IT
- RBAC
- Data residency region
- Audit logs
Compliance
- GDPR
Administration
- Audit trail
Data & API
- Data export
Pricing Model
On request
Modular HR/payroll suite; quote after consultation or demo. Third-party sources indicate user- or employee-based monthly billing and contract terms. An optional payroll outsourcing service can be booked separately.
Implementation
Onboarding with personalized consultation; CSS Academy offers training and continuing education. Payroll can optionally be outsourced to the payroll processing center (BPO). Specific project timelines and migration paths are determined on a case-by-case basis.
Support
Email · Phone · Ticket/Portal
Customer portal with updates, manuals, and help. Knowledge base, webinars, and events; CSS Academy.
Integrations
eGECKO Recruiting/Bewerbermanagement
ATSData flows into the personnel file; linking upstream HR steps.
eGECKO Onboarding
OnboardingSeamless workflows; master data and documents in the personnel file.
eGECKO Zeit/Zeiterfassung
TimeAcross all HR workflows; the central employee file serves as the reference point.
eGECKO ERP/CRM
OtherIntegration within the eGECKO Suite; end-to-end process continuity.
DMS-Anbindung (allgemein)
OtherNote regarding ERP/DMS integration within the suite.
eGECKO HR
HRISFully integrated; ESS processes are directly linked to HR business logic.
eGECKO Payroll
PayrollAutomatic transfer of time/travel data and personnel data to payroll.
eGECKO Finance (Rechnungswesen)
OtherDigital invoice verification and approval with a transparent verification status; audit-compliant documentation.
Zeiterfassungsterminals
OtherOptional terminal connection for legally compliant time tracking.
ZUGFeRD
OtherSupported e-invoice format in the finance process.
XRechnung
OtherSupported e-invoice format in the finance process.
eGECKO Payroll (Lohn & Gehalt)
PayrollAutomatic transfer of recorded working hours and overtime to payroll.
Digitale Personalakte (eGECKO)
Core HRFiling of time and HR documents in the central archive.
Employee Self Service (eGECKO ESS)
OtherTime/Vacation Workflows, Document Delivery, Role and Permission System.
eGECKO Kostenrechnung
OtherAutomatic transfer of travel and expense data and invoices.
Externe DMS-Systeme (Rechnungseingangsworkflow)
OtherOptional integration of external document management systems (DMS) into the invoice receipt process.
Digitale Rechnungsprüfung (eGECKO Finance)
OtherAdvanced workflows in the eGECKO environment with status tracking.
eGECKO Payroll/Lohnabrechnung
PayrollInclusion of proof of earnings in the personnel file.
Zeit-Terminals (Hardware)
OtherTime stamping via connected terminals.
eGECKO Anlagenbuchhaltung
OtherTransfer of physical assets to the personnel file.
Reise- & Belegmanagement (eGECKO)
OtherTravel and Expense Management, including AI-powered expense recognition; expenses are automatically routed to Accounting, Cost Accounting, and Payroll.
EN‑16931
OtherStandard for electronic invoicing within the EU; supported in the Finance process.
