Calamari

HR Tools For High‑Performing Teams

Calamari is a cloud-based HR platform offering Leave Management, Time & Attendance, Core HR (employee database and documents), and Performance Reviews. It features flexible time-off policies, multiple time-tracking methods, approval workflows, reporting, and secure document storage. Calamari integrates with Slack, Google Workspace, Microsoft 365, Jira, Asana, Basecamp, and provides an API. Built on AWS with encryption in transit and at rest, it supports multilingual, multi-country deployments and fast onboarding for distributed teams.

Time Managementsaas

Website LinkedIn Support

Use Case

Replace spreadsheets and email chains for leave requests and attendance with automated self-service workflows, approvals, and reporting to reduce admin time and errors (multi-country, multi-time-zone support) [https://www.calamari.io/, https://www.calamari.io/pricing].
Centralize employee data and HR documents with access controls, audit trails, reminders, and structured approval flows to improve compliance and visibility.
Run performance reviews (90/180/270/360), collect feedback, and summarize manager insights in one place to standardize reviews [https://www.calamari.io/, https://www.calamari.io/pricing].
Enable global, hybrid, and remote teams to request time off, clock in/out, log projects, and stay notified via Slack/MS Teams/Outlook/Google Calendar/mobile [https://www.calamari.io/pricing, https://help.calamari.io/en/articles/24469-calamari-integrations-list].
Integrate HR data with payroll, ERP/CRM, and other tools via REST API or no-code platforms (Zapier/Make/Power Automate) to streamline payroll, onboarding, and reporting.
Launch quickly with guided onboarding and data import (typically 3–5 days) and scale without on-premise maintenance (SaaS on AWS) [https://www.calamari.io/, https://www.calamari.io/security].

Replace spreadsheets and paper files with a central, secure employee database to manage profiles, roles, employment details, and HR documents. Standardize and control access to sensitive data with granular permissions and audit trails. Support hybrid/remote teams with a searchable people directory and collaboration guidelines (“Work With Me”). Automate onboarding/offboarding and keep other systems in sync via API and integrations. Get reminders for key dates (birthdays, anniversaries) and generate reusable reports for headcount, contracts, certifications, equipment, and more.

Calamari’s Performance Review module helps companies move away from scattered spreadsheets and forms to a single, automated system for employee evaluations. Typical use cases include running 90°–360° review cycles (annual, quarterly, or project-based), centralizing peer/manager/self feedback, standardizing manager summaries, and accelerating analysis with AI to enable fair, consistent decisions on promotions, compensation, and development. It’s designed to give managers full control over participants, reviewer assignment, forms and rating scales, with real‑time progress tracking and automatic reminders so HR and leaders can focus on conversations and growth rather than administration. The module integrates with the broader Calamari suite (Time Off, Time & Attendance, Core HR) and common workplace tools to keep data in one place for distributed and international teams.

Target Audience

Startups, SMBs, and distributed/remote-first teams seeking fast time-to-value and simplicity vs. heavy all-in-one suites.
Global companies operating across multiple countries/time zones needing multi-country policies and multilingual UX (used in 100+ countries).
HR teams needing self-service, automation, structured approvals, and auditability; IT teams prioritizing SSO/SAML, API, and AWS-based security [https://www.calamari.io/, https://www.calamari.io/security].
Industries highlighted: SaaS & Startups, Universities & Colleges, Software/Marketing Agencies, Game Studios, Nonprofits, Cleaning Services.

Data Residency

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Target Segments

StartupSMBKMUEnterprise

Source URLs

https://www.calamari.io/
https://www.calamari.io/?utm_source=openai
https://help.calamari.io/en/articles/24575-how-much-does-calamari-cost?utm_source=openai
https://www.calamari.io/security?utm_source=openai
https://help.calamari.io/en/articles/24469-calamari-integrations-list?utm_source=openai
https://www.calamari.io/integration/api?utm_source=openai
https://www.calamari.io/pricing

Feature Scope

Modules
Time Off: shared calendar; unlimited absence types; automatic carry-over and entitlement calculation; configurable policies by country/contract; request restrictions; multi-step approvals (incl. cancellations, backup approver, auto-approve); notifications (email/mobile/Slack/MS Teams); import/export (CSV, PDF, Excel); reports (entitlement, payroll, timesheets, attendance).
Time & Attendance: 7 tracking methods (web, QR, mobile with GPS, API e.g., fingerprint scanners, iBeacons, MS Teams/Slack actions); timesheets; paid/unpaid breaks; remote work; project time; auto-close unfinished shifts; abnormality detection (late/short/early); approvals; notifications and reports (presence, timesheet, abnormalities, project time).
Core HR: people directory; HR document repository with statuses and approvals; access-restricted folders; custom fields & categories; document requests; full history/audit of actions; reminders for dates; Work With Me profiles; birthday/work anniversary notifications (Slack/MS Teams/email).
Performance: flexible surveys; self/peer/manager reviews (90/180/270/360); participant management; progress monitoring; manager summaries; AI support (rolling out) [https://www.calamari.io/, https://www.calamari.io/pricing].

Security & Platform
Hosting on AWS; data encryption at rest and in transit (HTTPS/SSL 256-bit); separate database per client; backups in separate location; high availability; vulnerability management/patching; code reviews; periodic scans and pen tests; security monitoring (AWS Config, CloudTrail, Security Hub, Inspector); access management with periodic audits; MFA used for internal systems; full auditability/log encryption; role-based permissions (Admin, Company/Team/Direct Manager, Employee).
SSO with Google, Microsoft 365, Slack, Jira included; optional SAML SSO add-on supporting Okta, Azure, Google, OneLogin, Auth0.
API: REST API with API keys and granular permissions; standard API quota included (2 rps, 600 rph, 6000 rpd) [https://www.calamari.io/pricing, https://www.calamari.io/integration/api].

Compliance
GDPR compliant; preparing for ISO 27001 certification; infrastructure provider (AWS) holds ISO 27001, SOC 2/3 and more; Custom contracts & DPA available on customized plan [https://www.calamari.io/security, https://www.calamari.io/pricing].

Integrations
Slack, Microsoft Teams, Microsoft 365 (Outlook calendar/autoresponder), Google Workspace (Calendar & menu), Jira, Asana, Basecamp, eRecruiter, API; SAML via Okta/Azure/Google/OneLogin/Auth0; no-code via Zapier/Make/Power Automate [https://help.calamari.io/en/articles/24469-calamari-integrations-list, https://www.calamari.io/integration/api, https://www.calamari.io/pricing].

Internationalization & mobile
Languages: English, Polish, French, Spanish, German; supports multiple time zones and multi-country absence policies; mobile apps for iOS/Android [https://www.calamari.io/pricing, https://www.calamari.io/].

Pricing hints: Per active user, per module, with monthly or annual billing; annual offers lower per-user pricing [https://help.calamari.io/en/articles/24575-how-much-does-calamari-cost, https://www.calamari.io/pricing].

Indicative per-user pricing (monthly vs. billed yearly) shown on pricing page: Time Off 2.5 → 2; Time & Attendance 3 → 2.5; Core HR 2.5 → 2; Performance 3 → 2.5 (currency toggle USD/EUR).
SAML SSO add-on priced at 1 → 0.8 per user (monthly vs. billed yearly).
Minimum charge equals a 10-seat subscription; admins/managers count as active users; archived users are free.
Free 14-day trial, no credit card; monthly or yearly, no long-term contract; cancellation allowed; payments via credit/debit card or bank transfer (annual; extra fee); prices exclude VAT; supports USD/EUR.
Included with modules: onboarding support, data import assistance, chat/email customer service, Help Center, SSO with Google/Slack/Jira/Office, standard API quota 2 rps / 600 rph / 6000 rpd.

Security hints: Encryption at rest and in transit; HTTPS/SSL 256-bit; separate DB per customer; backups; high availability; audits/log encryption; code reviews; patching with AWS tools; periodic vulnerability scans and pen tests; IDS/monitoring via AWS Security services; access management with periodic audits; MFA on internal systems; role-based permissions.

SSO with Google, Microsoft 365, Slack (included); optional SAML SSO add-on supporting Okta, Azure, Google, OneLogin, Auth0.
Hosted on AWS; aligned with AWS Well-Architected; infrastructure provider certified (ISO 27001, SOC 2/3).

Compliance hints: GDPR compliant.

Preparing for ISO 27001 certification (Calamari); AWS provider holds ISO 27001, SOC 2/3.
Custom contracts & DPA available on Customized Plan.

Implementation hints: Typical onboarding/implementation 3–5 days; quick setup with tutorials and integrations.

Support includes onboarding assistance and data import; Help Center and demos available [https://www.calamari.io/pricing, https://www.calamari.io/].
SaaS only (no on‑premise).

Support hints: Customer service via chat and email; Help Center/online documentation; onboarding guidance; demos offered [https://www.calamari.io/pricing, https://www.calamari.io/].

Integration hints: Native: Slack, Microsoft Teams, Microsoft 365 (Outlook calendar/autoresponder), Google Workspace, Jira, Asana, Basecamp, eRecruiter.

Authentication/SSO: Google, Microsoft 365, Slack, Jira; SAML add-on supports Okta, Azure, Google, OneLogin, Auth0.
API: REST API with keys/permissions; standard rate limits included; no-code via Zapier, Make, Power Automate; developer docs at developers.calamari.io [https://www.calamari.io/integration/api, https://www.calamari.io/pricing].

Core HR (Employee Database): employee profiles with role/department/manager, employment details (start date, contract type, location); customizable fields and sections with lists, multi-select, text, dates; custom categories and bulk edit via import/export; audit history for all field changes; permission-based access down to field/category; notifications for important dates; Work With Me collaboration guidelines; mobile apps (iOS/Android) for people data, search, and document uploads. Document management: configurable catalogues with visibility controls for admins/managers/employees; document statuses (completed, to be completed, requested, to acquaint); full change history; approvals; advanced search; custom directory structure. Reporting: build/save templates; advanced filters and date ranges; recurring reports; one-click turn any view into a report. Automation & API: REST API to create/update/read employees and documents, manage custom fields, rotate API keys, restrict scopes; automate onboarding/offboarding; sync with payroll/benefits/access tools; no‑code via Zapier/Make/Power Automate. Integrations: Slack, Microsoft 365/Outlook, Microsoft Teams, Google Workspace/Calendar, Jira (SSO, employee sync, absence-to-worklog, timesheet sync via AWS Lambda), Asana (login/SSO), Basecamp (login), eRecruiter, public API. Security: encryption in transit and at rest; HTTPS/SSL 256‑bit; customer data separation (per‑tenant DB); regular backups in separate location; high availability; audit logging with tamper protection; code reviews and patching; vulnerability scans and periodic pen tests; access management with periodic audits; host intrusion detection; MFA used internally; role-based permissions (admin, company manager, team manager, direct manager, employee). SSO/SAML: SSO with Google, Microsoft, Slack, Jira; SAML support mentioned for enterprise SSO. Compliance & hosting: GDPR‑aligned; hosted on AWS (provider certified ISO 27001, SOC 2, SOC 3); following AWS Well‑Architected practices; ISO 27001 certification preparation noted. Internationalization: multi-language UI (EN, PL, FR, ES, DE; Dutch and Brazilian Portuguese on request); supports multiple country holiday calendars and policies.

Pricing hints: Subscription, per-employee per-month. Core HR pricing starts from $2 per employee per month. 14‑day free trial, no credit card; monthly subscription with no long-term commitment. Exact tiers/add-ons not fully detailed on this page.

Security hints: Encryption at rest and in transit (HTTPS/SSL 256‑bit); per-tenant data separation; backups tested and stored separately; high availability; audit logs encrypted and tamper-protected; code reviews and patching; vulnerability scans and periodic pen tests; access management with periodic audits; host intrusion detection; MFA for internal systems. SSO with Google, Microsoft, Slack, Jira; SAML noted for enterprise. Hosted on AWS.

Compliance hints: GDPR compliant/aligned. Hosting provider (AWS) certified ISO 27001, SOC 2, SOC 3. States preparation for ISO 27001 certification. Adheres to AWS Well‑Architected Framework.

Implementation hints: Fast setup, typically 3–5 days. 14‑day free trial and guided demo. CSV bulk import with mapping validation for migration. Customer Success assists with configuration. Onboarding steps: trial/demo -> setup & import -> invite employees. Interactive tutorials and quick onboarding noted.

Support hints: Help Center/knowledge base; quick and direct human support; onboarding assistance and ongoing daily support as needed; Academy and What’s New resources; system status page.

Integration hints: Native integrations: Slack, Microsoft 365/Outlook, Microsoft Teams, Google Workspace/Calendar, Jira (SSO, employee sync, absence/worklog via AWS Lambda), Asana (login), Basecamp (login), eRecruiter. Public REST API for custom integrations; no‑code via Zapier, Make, Microsoft Power Automate. Calendar sync to Outlook/Google. SSO with Google, Microsoft, Slack, Jira; SAML mentioned.

Core performance features:

Review models: 90°, 180°, 270°, 360° performance reviews; annual/quarterly/project-based cycles; custom scenarios.
Flexible questionnaires: custom forms with open text, scales, single/multiple choice; define custom rating scales; no forced templates.
Reviewer/participant management: assign by admin, auto-select by manager, or volunteer-based nominations; include/exclude specific participants; set reviewer limits per person.
Automation: invitations and reminders sent automatically; admin panel with real-time progress monitoring; employees receive individual summaries at cycle end.
Reporting & summaries: employee-level reports and confidential, consistent manager summaries; progress dashboards.
Goals & continuous feedback: goal/OKR setting and tracking; 1‑on‑1 meeting support; bottom‑up feedback and kudos.
AI assistance: AI-powered summaries and intelligent suggestions (announced/coming).
Ecosystem integration: works within Calamari suite (Time Off, Time & Attendance, Core HR) for single login and unified experience.

Security & privacy:

Encryption in transit and at rest; HTTPS/SSL (256‑bit); data separation with per‑client databases; backups in a separate location (tested); high availability; audit logging with encrypted, tamper‑protected logs.
Access controls: role-based permissions (Administrator, Company Manager, Team Manager, Direct Manager, Employee); employee profile change audit.
Secure SDLC & testing: code reviews, patching (AWS vulnerability management), periodic vulnerability scans and penetration tests.
SSO/SAML and identity: SAML/SSO with Google, Microsoft, Slack; support for Okta/OneLogin mentioned as integrations under development.

Compliance & hosting:

GDPR compliant; hosted on AWS; AWS holds ISO 27001, SOC 2, SOC 3; Calamari states compliance with AWS Well-Architected Framework and preparation for ISO 27001 certification.

Integrations & extensibility:

Native integrations: Slack, Microsoft Teams/365, Google Workspace, Jira, Asana, Basecamp, eRecruiter.
API: REST API with keys/permissions; supports custom integrations and no‑code automation via Zapier/Make/Power Automate.

Internationalization:

Built for distributed teams across 100+ countries; supports multi‑country policies; apps available in English, Polish, French, Spanish, and German.

Implementation & onboarding:

Quick setup; configure performance cycles in minutes; typical onboarding 3–5 days across Calamari modules; 14‑day free trial.

Pricing hints: Modular subscription (pay for needed modules), monthly option with no long‑term commitment; 14‑day free trial; fast time to value via quick setup.

Security hints: Encryption at rest/in transit (HTTPS/SSL 256‑bit), per‑client database isolation, backups (separate location, tested), high availability, audit logging (encrypted, tamper‑protected), RBAC roles, MFA on internal systems, regular vulnerability scans and pentests, code review and patching with AWS tools. SSO/SAML with Google, Microsoft, Slack.

Compliance hints: GDPR compliant. Hosted on AWS with provider certifications ISO 27001, SOC 2, SOC 3. Preparing for ISO 27001 certification.

Implementation hints: Configure reviews in minutes; overall onboarding for Calamari typically 3–5 days with guided support and tutorials.

Support hints: Help Center and direct support; onboarding assistance; Intercom-powered help site; system status page.

Integration hints: Slack, Microsoft Teams/365, Google Workspace, Jira, Asana, Basecamp, eRecruiter; REST API with granular permissions; no‑code via Zapier, Make, Power Automate; SSO with Google/Microsoft/Slack; Okta/OneLogin mentioned as in development.

Features at a Glance

Core HR

Employee records
Workflows
Employee self-service
Manager self-service
Multi-country
Roles & permissions
Org chart
Document management

Leave

Leave policies
Approvals
Calendars/absence

Time Tracking

Clock in/out
Timesheets
Project time
Overtime rules

Data & API

Data export
API

Integrations

MS Teams integration
Slack integration
Azure AD integration
Okta integration

Mobile

iOS/Android app
Responsive UI

Administration

Audit trail
Custom fields

Security & IT

SSO/SAML
RBAC
Audit logs
Data residency region

Compliance

GDPR

Performance

Reviews
360 feedback
Goals/OKRs

Analytics

Dashboards
Custom reports

Pricing Model

Per user

CurrencyEUR

Contract lengthSubscriptions are available monthly or yearly, with the contract term determined by the selected billing period. Cancellation is possible without a penalty. If cancelled during a paid period, access ends on its last day; no refund is provided.

Pricing depends on active users and the modules selected; administrators and managers count as active users. For monthly billing, the pricing page lists 2.5 per user per month for Time Off, 3 for Time & Attendance and 2.5 for Core HR; with annual billing, the respective rates are 2, 2.5 and 2. Payment is available in USD or EUR. The minimum charge equals a ten-seat subscription. Displayed prices exclude VAT.

Implementation

Professional Services Yes

Training included Yes

Migration support Yes

Support

Email · Cat · Help Center

SLA: No specific incident or response-time SLA is guaranteed for regular customers. The Customer Success team’s usual response time is up to 15 minutes during business hours (Monday–Friday, 9 a.m.–7 p.m. CET). For critical incidents, Calamari states a 24-hour RPO and a 12-hour RTO.

Integrations

Slack

SSO

Requests/approvals and notifications in Slack; OAuth SSO.

Microsoft Teams

Other

Notifications and time events.

Microsoft 365 / Outlook

Other

Calendar sync and Out of Office (OOO).

Google Workspace / Google Calendar

Other

Calendar sync.

Apple Calendar

Other

Calendar sync.

Jira

SSO

OAuth SSO; users sync; absences to Worklog via AWS Lambda; worklogs back to Calamari.

Asana

SSO

OAuth SSO; quick user import.

Basecamp

SSO

OAuth SSO

eRecruiter

ATS

Automatic user creation/provisioning.

Calamari API

API

Public API for custom syncing and integrations.

Google Workspace (SAML/SSO)

SSO

SAML single sign-on.

Google Calendar

Other

Calendar integration.

Azure AD / Entra ID (SAML/SSO)

SSO

SAML single sign-on with Microsoft identity.

Zapier

Other

No-code automation (connect to many apps).

Make (Integromat)

Other

No-code automation.

Microsoft Power Automate

Other

No-code automation.

REST API

API

Public API with API keys and granular permissions.

Okta

SSO

Planned/in development per vendor info.

OneLogin

SSO

Planned/in development per vendor info.

Microsoft Teams / Microsoft 365

Other

Native Integration for Notifications/Workflows

Google Workspace

Other

Native integration; SSO with Google is also available

Google (SSO)

SSO

SAML/SSO

Microsoft / Azure AD (Entra ID) (SSO)

SSO

SAML/SSO

Slack (SSO)

SSO

SSO/Sign‑in via Slack

Calamari

Data Residency

Target Segments

Security & Compliance

Security Features

Certifications

Data & Hosting

Core HR

Leave

Time Tracking

Data & API

Integrations

Mobile

Administration

Security & IT

Compliance

Performance

Analytics

Pricing Model

Implementation

Support