Planpay

Your Operating System for HR Finance Ops

Planpay is a collaborative HR finance and headcount planning platform that provides a single source of truth for workforce spend. It streamlines budgeting, hiring, compensation reviews, approvals, and multi-dimensional scenario planning, with real-time analytics and automated reporting through integrations with HRIS, ATS, and payroll systems. Data is stored on European servers with enterprise-grade access controls.

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Use Case

Planpay is a platform for workforce planning and HR finance that provides professionals in HR, Finance/FP&A, talent management, and team leadership with a centralized source of information for managing and forecasting labor costs. It replaces error-prone spreadsheets and confusing email threads with centralized, real-time insights, enabling teams to plan hiring, promotions, salary reviews, and organizational design with full budget transparency. Typical use cases include creating and approving staffing requests, tracking hiring progress against targets, reconciling planned, committed, and actual personnel costs, running multi-scenario staffing models, conducting salary reviews and pay equity analyses, and continuously recalibrating resources as plans change. The goal is to shorten planning cycles, prevent budget variances, and enable collaborative, traceable decision-making across departments.

Target Audience

HR executives, as well as teams from the areas of HR management, finance and financial planning and analysis, recruitment, HR managers, and budget managers, as well as executives seeking cross-functional oversight of workforce planning and HR expenditures. Suitable for companies of all sizes (small, medium, and large enterprises; no minimum or maximum number of users) as well as for international corporations with multiple branches.

Data Residency

Source URLs

https://www.planpay.co/hr
https://www.planpay.co/product?utm_source=openai
https://www.planpay.co/book-a-call?utm_source=openai
https://www.planpay.co/product
https://www.planpay.co/?utm_source=openai

headcount_and_budget_control

Live headcount data and workforce spend forecasting (actual/agreed/committed/available)
Granular tracking of hiring/compensation/promotion budgets vs. actuals
Compensation component analysis

hiring_and_approvals

Centralized hiring plans and trackers
Formalized and auditable approval workflows
Instant notifications on approvals and role updates
Streamlined headcount change requests (hiring, promotions, transfers, backfills)

scenario_planning_and_organizational_design

Multi-dimensional scenario modeling with real-time budget calculations
Side-by-side scenario comparisons
Department autonomy in submissions and approvals
Visual planning in a dynamic org chart view

collaboration_and_workflow

Built-in chat/communication
Task management with owners/watchers/experts
Automated status updates, alerts, and notifications
Reconciliation of cross-system discrepancies

analytics_and_reporting

Centralized reports and shareable dashboards
Automated/recurring reporting and data collection with version control
Advanced filtering and self-service customization
Standardized analysis templates (e.g., pay inequity, attrition, hiring plan compliance)

access_and_governance

Precise permissions/access/viewing rights
Enterprise-grade access controls with complex condition-based review policies
Audit trail and extensive change log
Customizable confidentiality settings

hosting and data

Sensitive information stored on European servers
Flexible data consolidation; customizable exports

notable_omissions_publicly_listed

No explicit public mention of SSO/SAML, SCIM, MFA
No explicit public mention of encryption details or security certifications
No explicit public mention of public API or webhooks
No explicit public mention of support channels or SLAs

Feature Scope

Central data source for headcount and HR financial data; automated calculation and tracking of agreed, committed, and actual personnel-related expenses; budgeting tools for promotions, new hires, and changes to compensation plans; proactive controlling with detailed budget-versus-actual comparisons by team/department; optimized, traceable approval processes for personnel changes (start dates, compensation, reporting lines); multidimensional scenario planning and organizational design; intelligent alerts and notification center for data inconsistencies; visual planning in a dynamic organizational chart view; centralized reports and shareable dashboards; precise permissions and access controls at the enterprise level; standardized analysis templates (e.g., pay inequality, turnover, adherence to hiring plans); comprehensive change log for investment decisions; automated alerts and cross-system detection of discrepancies; automated workflows (e.g., triggering replacements or notifications upon changes to HRIS master data); Live updates and automated reporting through integrations with HRIS, ATS, and payroll; efficient, personnel-based budget management; flexible data consolidation and export (including up-to-date data for Excel-based models); in-product communication for workforce planning; hiring tracker and team analytics; designed for international organizational structures with multiple subsidiaries; Integration with over 100 HRIS, ATS, and HR applications; plug-and-play with custom integrations deployed in approximately 14 days; state-of-the-art data security with European servers and enterprise-level access controls.

Pricing Information: Billing available on a monthly or annual basis; payments via credit card or bank transfer. No minimum or maximum number of users.

Security Information: Claims of “state-of-the-art data security”; data is hosted on European servers; Enterprise-level access controls and granular permission/viewing rights; audit trail/change log; automated alerts for cross-system discrepancies.

Compliance notes: Reference to privacy policy. European servers are listed as the data storage location.

Implementation notes: Positioned as plug-and-play. Custom integrations are completed in approximately 14 days; benefits are realized within a maximum of approximately 4 weeks. Implementation typically includes data migration, user setup, training, and testing. Training is conducted online.

Support notes: Online training is offered; onboarding is guided by Planpay experts.

Integration notes: Integrates with over 100 HRIS, ATS, and HR applications; synchronizes with ATS, HRIS, and payroll for real-time updates; automated workflows and notifications; flexible data export to Excel templates. Custom integrations in approximately 14 days.

Features at a Glance

Core HR

Org chart
Positions
Workflows
Roles & permissions
Manager self-service
Multi-country
Multi-entity

Analytics

Dashboards
Custom reports

Data & API

Data export
API

Administration

Audit trail
Custom fields

Security & IT

RBAC
Audit logs
Data residency region

Compensation

Comp cycles
Salary bands

Recruiting & ATS

Job requisitions

Planpay

Data Residency

Security & Compliance

Security Features

Certifications

Data & Hosting

Core HR

Analytics

Data & API

Administration

Security & IT

Compensation

Recruiting & ATS

Pricing Model

Implementation

Support