HRinstruments Performance Management Tool
HR Instruments — Feedback tools as unique as your company culture
HRinstruments GmbH offers all-in-one feedback and people analytics software for businesses, including employee surveys, pulse surveys, 360-degree and leadership feedback, team and peer feedback, and performance management. The company operates in the DACH region and places great emphasis on scientifically sound questionnaires, personalized consulting, and GDPR compliance. Customer data is stored exclusively on the company’s own servers in Germany; all services are provided entirely within Germany. Integrations are possible via the HRinstruments API with HR systems such as SAP SuccessFactors, among others.
Security & Compliance
Security and privacy are top priorities.
Security Features
Certifications
- ISO 27001
- SOC 2
Data & Hosting
Data residency
Germany (Hosting exclusively in Germany, according to the provider)
Hosting
According to the provider, the service is 100% GDPR/BDSG-compliant, offers anonymous surveys, is hosted exclusively in Germany, and does not use any external third-party providers. Details on SSO/SAML, MFA, encryption, RBAC, and audit logs: available upon request.
Explicitly mentioned: GDPR and BDSG. AVV/DPA: Upon request.
Feature Scope
Performance Reviews: Preparation using digital questionnaires (self- and peer-assessment) and an automated preliminary report (comparison of self vs. peer); structured execution with meeting notes within the tool; follow-up with documentation, a final report, and year-round goal and task tracking; export of goal achievement data, including weighting (basis for bonuses/payroll). Continuous Feedback: Integration of 360° feedback, instant feedback, and private notes for informed discussions and salary/development decisions. Dashboard & Templates: Central overview of ongoing processes/feedback, quick access to templates. Scientifically Validated Questionnaires: Developed by a team of experts, with a focus on content, construct, and criterion validity. Reporting & People Analytics: Automated, customizable reports with visualizations and interpretation aids; in-depth analyses of engagement, satisfaction, productivity, absenteeism, turnover, and more, as well as consulting from analytics experts. Customization: CI-compliant customization of the interface, questionnaires, and reports. Multilingual Support: Standard languages such as English are included; conducting surveys in the native language promotes acceptance. Integrations: HRinstruments API; integration with common HR systems (e.g., SAP SuccessFactors, Personio, Workday) via interface; combination of personnel data and feedback results. Security & Data Protection: 100% GDPR/BDSG compliant; anonymous surveys; hosting exclusively in Germany; no involvement of external third-party providers according to the provider (specific details on SSO/SAML/MFA/encryption not provided). Support: Dedicated contact person, response times per SLA, support from onboarding through project evaluation. Sources: https://www.hr-instruments.com/performance-management-tool/annual-employee-reviews/?utm_source=openai, https://www.hr-instruments.com/performance-management-tool/?utm_source=openai, https://www.hr-instruments.com/people-analytics/?utm_source=openai
Pricing hints: Contact/demo requests and free consulting for analytics are offered. Sources: https://www.hr-instruments.com/performance-management-tool/?utm_source=openai, https://www.hr-instruments.com/people-analytics/?utm_source=openai
Security notes: Claims: 100% GDPR & BDSG compliant, anonymous surveys, services hosted exclusively in Germany, without integration of additional third-party providers. Sources: https://www.hr-instruments.com/performance-management-tool/annual-employee-reviews/?utm_source=openai, https://www.hr-instruments.com/people-analytics/?utm_source=openai
Compliance hints: Explicitly mentioned: EU GDPR and BDSG. Data residency: Hosting exclusively in Germany according to the provider. Sources: https://www.hr-instruments.com/performance-management-tool/annual-employee-reviews/?utm_source=openai, https://www.hr-instruments.com/people-analytics/?utm_source=openai
Implementation hints: Onboarding support through project evaluation by a dedicated contact person (SLA-based). Integration of HR master data via interface/API; configuration of questionnaires, templates, and CI customizations. The review process includes preparation (questionnaire/preliminary report), execution (meeting, notes), and follow-up (documentation, goals/tasks). Sources: https://www.hr-instruments.com/performance-management-tool/annual-employee-reviews/?utm_source=openai, https://www.hr-instruments.com/people-analytics/?utm_source=openai
Support details: Personal support with guaranteed response times (SLA). Contact channels: Phone (+49 89 890 8317-0), email (info@hr-instruments.com), contact form/demo request. Content available in German and English. Sources: https://www.hr-instruments.com/contact/, https://www.hr-instruments.com/performance-management-tool/annual-employee-reviews/?utm_source=openai
Integration hints: HRinstruments API; interfaces to HR systems such as SAP SuccessFactors, Personio, Workday; Import/sync of personnel data; integration of internal feedback modules (360°, instant feedback) into the employee file/platform. Sources: https://www.hr-instruments.com/performance-management-tool/annual-employee-reviews/?utm_source=openai, https://www.hr-instruments.com/people-analytics/?utm_source=openai
Core functions for performance reviews:
- Preparation: Digital questionnaires for self- and peer-assessment; automated preliminary report comparing the assessments (self vs. peer) as a basis for the review.
- Conduct: Use the preliminary report during the review; document agreements and notes directly in the tool.
- Follow-up: Record goals and development tasks digitally; track and edit them throughout the year; generate final reports for participants.
- Goal and performance management: Automatically export goal achievement data, including weightings—a solid basis for payroll and bonus payments; team overviews and individual performance profiles for managers.
- Continuous Feedback: Integration of 360° feedback, instant feedback, and private notes into the “file”; replaces isolated annual reviews with ongoing, holistic feedback.
- Governance/Process: Approval process (participation and co-determination), central overview of all reviews/feedback.
Platform features:
- Dashboard: Overview of ongoing processes, quick use of templates, initial report insights.
- Reporting & People Analytics: Automated, customized reports with graphics and interpretation; in-depth analyses possible through People Analytics.
- Scientific Questionnaires: Validated item pools (content, construct, and criterion validity) developed by Prof. Dr. Simon Werther and a team of experts; templates available.
- Customization: CI branding of the tool and reports; content of questionnaires/reports can be customized.
- Multilingual support: Standard languages such as English included; completion in the native language promotes acceptance.
Integrations & API:
- HRinstruments API for integration with common HR systems; examples: SAP SuccessFactors, Personio, Workday.
Security & Data Protection (from website):
- 100% compliant with data protection regulations under the BDSG and EU GDPR; anonymous surveys as a principle; access via a role- and permission-based system (need-to-know).
- Data hosting/residence: All customer data stored exclusively on the company’s own servers in Germany; no third-party service providers.
Support & Service:
- Dedicated contact person (from onboarding to evaluation), guaranteed response times in accordance with SLAs.
Languages & Regions (Note):
- Languages: German, English (additional languages available upon request via multilingual support).
- Data residency: Germany (standard).
Sources: https://www.hr-instruments.com/de/performance-management-tool/software-mitarbeiter-gespraeche/; https://www.hr-instruments.com/people-analytics/; https://www.hr-instruments.com/; https://www.hr-instruments.com/products/; https://www.hr-instruments.com/feedback-tools/employee-survey-tool/
Pricing hints: Modular feature set; costs depend on requirements, company size, and module catalog – contact sales for a quote. Sources: https://www.hr-instruments.com/
Security hints: Data protection/IT security in accordance with BDSG and EU GDPR; anonymous surveys; access via role- and permission-based system (need-to-know); All customer data hosted on the company’s own servers in Germany; no third-party service providers. Sources: https://www.hr-instruments.com/; https://www.hr-instruments.com/feedback-tools/employee-survey-tool/
Compliance hints: EU GDPR and BDSG explicitly mentioned. Data residency: Germany. Sources: https://www.hr-instruments.com/; https://www.hr-instruments.com/feedback-tools/employee-survey-tool/
Implementation hints: Support from a personal contact person: onboarding kick-off, assistance with questionnaire creation, setup, and evaluation. Process method for interviews: Preparation (questionnaire/preliminary report), interview (documentation), follow-up (goals/tasks, tracking). Sources: https://www.hr-instruments.com/de/performance-management-tool/software-mitarbeiter-gespraeche/; https://www.hr-instruments.com/feedback-tools/employee-survey-tool/
Support hints: Personal contact person/team of experts; guaranteed response times according to SLA; contact via email/phone (contact information). Sources: https://www.hr-instruments.com/; https://www.hr-instruments.com/de/performance-management-tool/software-mitarbeiter-gespraeche/
Integration hints: HRinstruments API; integration with HR systems such as SAP SuccessFactors, Personio, Workday; data fusion for people analytics. Sources: https://www.hr-instruments.com/products/; https://www.hr-instruments.com/people-analytics/; https://www.hr-instruments.com/de/performance-management-tool/software-mitarbeiter-gespraeche/
Features at a Glance
Performance
- Reviews
- 360 feedback
- Goals/OKRs
Analytics
- Dashboards
- Custom reports
Data & API
- Data export
- API
Administration
- Custom fields
Security & IT
- Data residency region
- RBAC
Compliance
- GDPR
Core HR
- Workflows
- Roles & permissions
Pricing Model
On request
According to the vendor, costs depend on the company's requirements, the functions selected from the module catalog, and company size. An individual price calculation is available from the sales team.
Implementation
Onboarding support provided by a dedicated contact person (SLA-based) through the project evaluation phase. Setup and CI-compliant customization of questionnaires, templates, and reports. Integration/import of HR master data via API/interfaces (e.g., SAP SuccessFactors, Personio, Workday). Implementation duration: Upon request. Process flow: Preparation (questionnaire/preliminary report), execution (documentation), follow-up (goals/tasks, tracking).
Support
Email · Phone · Web Form
SLA: Yes – response times according to an SLA (details on request).
Time zones: Europe (CET/CEST) – Focus on the DACH region; Support available in German and English
Your personal point of contact from onboarding through project evaluation.
Integrations
Personio
HRISInterface/Synchronization of Master Data.
SAP SuccessFactors
HRISIntegration via an interface for importing personnel data.
Workday
HRISInterface-based integration for HR data.
HRinstruments API
APIAccess to data and integration of proprietary systems/workflows.