easySoft Competence 5
Easysoft — Software for HR and Education Management – A Leader in the Healthcare Industry
easySoft GmbH offers software for education management and human resources development, with a particular focus on the healthcare sector. Its solutions digitize training, seminar, and qualification management (training management, seminar management, human resources development), including scheduling, communication, reports/certificates, evaluations, and audit and compliance preparation.
Security & Compliance
Security and privacy are top priorities.
Security Features
Certifications
- ISO 27001
- SOC 2
- ISO/IEC 27001:2022
- ISO 9001:2015
Data & Hosting
Data residency
Germany
Hosting
Centralized, audit-compliant record-keeping and reports for audits/reviews. Managed hosting with high data security is advertised. Windows authentication and SSO via the Publish Authentication Service (e.g., via Windows/AD) are available. Information on SSO protocols, MFA, encryption, RBAC/SCIM, audit logs, data residency, or certifications: available upon request. Remote support via TeamViewer is possible.
Supports legal requirements in the health and social services sector (mandatory training, documentation requirements, audits/inspections; reference to medical devices in processes). Specific information regarding the GDPR/AVV, ISO 27001, or SOC 2: available upon request.
Feature Scope
Qualification and Competency Management: Flexible definition of competency models, job profiles, and target profiles; automatic assignment of profile qualifications to individual employees. Traffic-light logic for validity: Early detection of expiring (mandatory) qualifications (yellow/red). Dashboard and report generator: Graphical analyses, target-actual comparisons (including spider charts), development overviews, departmental comparisons, and custom reports for audits/reviews. Mass notification assistant: Mass emails/letters with placeholders and formula fields for personalized communication. Self-Service/Web Portal (Publish Competence): Team overviews, profile assignment by supervisors, initiation of appropriate training measures for overdue certifications, support for performance reviews including self- and peer-assessment and documentation. Automation (Automate Add-on): Reminders for expiring qualifications, automatic assignment of (profile) qualifications, distribution of certificates, status updates to supervisors, regular report exports, and much more. Integrations & Interfaces: Import of employee master data from HR systems (e.g., SAP HR), file-based initial imports (e.g., contacts, courses, qualification catalogs), import and linking of medical devices as qualifications, e-learning integrations with Thieme CNE and webtvcampus (automatic synchronization of continuing education records). Deployment: Can be combined with Publish Competence (shared database) and a managed hosting option is available. Security & Compliance: Centralized, audit-proof record-keeping and report generation for audits/reviews.
Pricing hints: For existing customers: free 6-month trial period for switching to Competence 5, followed by permanent special terms. Publish Competence is not licensed per user; pricing is based on the total number of employees managed in the previous year. Interfaces/add-ons (e.g., Automate, e-learning integrations) can be licensed separately.
Security hints: Audit-proof documentation and reports for audits/reviews. Managed hosting is advertised with high data security and reliable infrastructure; Remote support via TeamViewer is available.
Compliance hints: Supports legal requirements in the healthcare sector (mandatory training, audits/reviews, documentation; reference to the Medical Devices Act in processes).
Implementation hints: Onboarding/Enablement: Program tour (~3 minutes) upon first launch, regular live webinars, training offerings via the easySoft Academy, in-house training, and training tutorials. Migration/Switchover: Free 6-month trial period for existing customers; Parallel operation with existing systems possible (shared database); existing ER3 reports reusable; existing interfaces/add-ons remain valid. Data migration: Employee master data interface (e.g., SAP HR), file-based initial imports (contacts, facilities, courses, qualification catalogs, etc.).
Support details: Channels: Customer portal with ticket system, email to support@easysoft.de; remote support via TeamViewer. Availability: Mon–Fri 8:30 AM–5:00 PM (CET/MEZ). Additionally: Training tutorials, academy, in-house training, customer advisors.
Integration hints: Employee master data interface (e.g., SAP HR), file-based imports/exports, Thieme CNE (Certified Nursing Education) with automatic synchronization of continuing education certificates including validity periods, webtvcampus (online training including mandatory instruction), import/linking of medical devices as qualifications, Publish Competence (shared database for web self-service), Automate (automation package), managed hosting option.
- Suite easySoft 5 modules (Education 5, Seminar 5, Competence 5, Recruiting 5) for training, seminars, qualifications, and applicant management. Source: https://www.easysoft.de/produkt/automate
- Automate for easySoft 5: Automated notifications, report exports, certificate storage, status updates, qualification workflows; Basic, Education, Seminar, Competence, Recruiting, and Individual packages. Source: https://www.easysoft.de/produkt/automate
- Planning View/Calendar: New planning view (starting with version 2025.2) with flexible time range, weekend exclusion, and time filters for instructor, resource, and class schedules. Source: https://www.easysoft.de/news/mehr-ueberblick-die-neue-planungsansicht-in-easysoft-5
- Education Mobile App: Push notifications, integrated calendar/timetable, event details (time/location/instructor/materials), sick leave reporting via app including upload of medical certificate, optional display of personal absences; custom app design in corporate colors. Source: https://www.easysoft.de/app/education.php
- Integrations/Interfaces: HR master data import (e.g., SAP HR), Exchange/Outlook calendar sync, standard financial accounting export (SAP FI, DATEV, SAGE, E+S, Diamant/3), scheduling systems (e.g., CLINIC-PLANNER), multi-posting for recruiting (up to 150 job portals, e.g., Stepstone), e-learning integrations with Moodle/Ilias (Soon-Systems), webtvcampus, Thieme CNE (automatic transfer of qualifications/validity), d.velop documents DMS (audit-proof storage, automatic applicant/HR files), Publish Web API (seminar data/registrations in CMS: WordPress, Typo3, Drupal), heinekingmedia Digital Bulletin Board, import of medical devices as qualifications, one-time data imports for migration. Source: https://www.easysoft.de/produkte/schnittstellen
- Security/Identity: Windows authentication for SQL Server login in all products (including WWD, WSD, Connection Service); Publish Authentication Service (Single Sign-On, e.g., via Windows/Active Directory). Sources: https://www.easysoft.de/news/windows-authentifizierung-fuer-alle-easysoft-produkte-verfuegbar, https://www.easysoft.de/produkte/schnittstellen
- Updates & Product Communication: Webinars/blog/newsletter on new versions; optional update service. Source: https://www.easysoft.de/news/mehr-ueberblick-die-neue-planungsansicht-in-easysoft-5
Pricing hints: App Education: starting at €53/month (Example: Publish in use, up to 100 learners), alternatively listed: Starting at €30/month plus a one-time fee of €2,410 and VAT for <100 learners; additional costs apply for basic setup/installation. Custom quotes. Source: https://www.easysoft.de/app/education.php
Security notes: Windows authentication (Integrated Security) for SQL Server login in all products (no separate SQL passwords, assignment via Windows groups/Active Directory, individual traceability); Publish Authentication Service offers SSO to existing authentication systems (e.g., Windows). Sources: https://www.easysoft.de/news/windows-authentifizierung-fuer-alle-easysoft-produkte-verfuegbar, https://www.easysoft.de/produkte/schnittstellen
Compliance hints: Content and use cases pertain to mandatory continuing education and compliance with the Medical Devices Act; however, these are technical domain requirements, not provider certifications. Sources: https://www.easysoft.de/produkte/schnittstellen, https://www.easysoft.de/unternehmen/ueber-easysoft
Implementation hints: Operates in a Windows/SQL Server environment (notes on Windows services and SQL authentication). Support provided by Professional Services/Consulting. Migration options via one-time data import (e.g., contacts, courses, qualification catalogs/mappings). Update service available (reduced workload for in-house IT). Configuration of integrations (HR, Exchange, DMS, LMS, CMS) on a project-specific basis. Specific implementation timelines not provided. Sources: https://www.easysoft.de/produkte/schnittstellen, https://www.easysoft.de/news/windows-authentifizierung-fuer-alle-easysoft-produkte-verfuegbar, https://www.easysoft.de/unternehmen/ueber-easysoft
Support details: Contact channels: Phone (+49 7252 5833-0), contact form, email; webinars on new program versions; blog/newsletter; link to dedicated support page. Sources: https://www.easysoft.de/unternehmen/ueber-easysoft, https://www.easysoft.de/news/mehr-ueberblick-die-neue-planungsansicht-in-easysoft-5
Integration hints: HR master data (e.g., SAP HR), Exchange/Outlook, Financial Accounting (SAP-FI, DATEV, SAGE, E+S, Diamant/3), duty rosters (e.g., CLINIC-PLANNER), multiposting (up to 150 job portals, e.g., Stepstone), Moodle/Ilias (Soon-Systems), webtvcampus, Thieme CNE, d.velop documents (DMS, Konica Minolta), heinekingmedia (digital bulletin board), Publish Web API (CMS: WordPress, Typo3, Drupal), import of medical devices as qualifications; one-time data imports for migration. Source: https://www.easysoft.de/produkte/schnittstellen
Features at a Glance
Core HR
- Employee records
- Positions
- Workflows
- Document management
- Employee self-service
- Manager self-service
- Roles & permissions
Talent
- Skills management
- Succession planning
Learning
- Course catalog
- Assignments
Analytics
- Dashboards
- Custom reports
Data & API
- Data export
- API
Performance
- Reviews
Recruiting & ATS
- Multi-posting
Mobile
- iOS/Android app
Security & IT
- RBAC
Pricing Model
Per user
Prices dated August 2022: the easySoft 5 list price starts at €72 per month per licence. For existing customers switching on or after August 1, 2024, the migration offer lists €40 per month for each existing user licence or €44 per month for each existing workstation licence; an existing concurrent-user licence is charged at 2 × €44. All amounts exclude software maintenance and VAT; managed hosting incurs an additional service fee.
Implementation
Support
Email · Customer Portal/Ticket System · Remote-Support (TeamViewer)
Time zones: - CET/CEST
Integrations
SAP HR
HRISHR Master Data Import
HR-Systeme (generisch)
HRISImporting employee master data from third-party systems.
Thieme CNE
OthereLearning integration; automatic synchronization of continuing education records, including validity periods.
webtvcampus
OthereLearning for online training, including mandatory training; automatic synchronization of completion records.
Publish Competence (Web-Portal)
OtherSelf-Service/Web Portal; shared database with Competence 5.
Automate (Add-on)
OtherAutomation package for reminders, automatic assignments, certificate delivery, status notifications, and report exports.
Medizinprodukte-Import
OtherImporting and linking medical devices as qualifications.
Dateibasierte Importe/Exporte (CSV/Excel)
OtherInitial imports of contacts, courses, and qualification catalogs; regular exports, e.g., for reports.
Managed Hosting
OtherDeployment/operating option with advertised high data security.
Microsoft Exchange
OtherCalendar Synchronization
Microsoft Outlook
OtherCalendar Synchronization
SAP FI
PayrollStandard-Fibu-Export
DATEV
PayrollStandard-Fibu-Export
Sage
PayrollStandard-Fibu-Export
E+S
PayrollStandard-Fibu-Export
Diamant/3
PayrollStandard-Fibu-Export
CLINIC-PLANNER
OtherRoster System
Stepstone
ATSPost to up to 150 job portals at once
Moodle
OtherE-Learning/LMS Integration
Ilias (über Soon-Systems)
OtherE-Learning/LMS Integration
d.velop documents
OtherDMS; audit-compliant filing, automated applicant/employee files
Publish Web API
APIInterface for Seminar Data/Registrations in Web/CMS
WordPress
APIIntegration via the Publish Web API (CMS)
Typo3
APIIntegration via the Publish Web API (CMS)
Drupal
APIIntegration via the Publish Web API (CMS)
heinekingmedia (Digitales Schwarzes Brett)
OtherDigital Postings/Information
Microsoft Active Directory (Windows)
SSOPublish Authentication Service / Windows Authentication
Datenmigration (einmalige Importe)
OtherContacts, courses, qualifications, etc.
SAP HR (SAP HCM)
HRISEmployee Master Data Import; regular synchronization is possible.
