wofoma

Modules: wofoma.hrm (Candidate Management), wofoma.perso (Digital Personnel File), wofoma.time (Time Tracking & Project Time), wofoma.vms (Vendor Management), Payroll/wofoma.payroll, Ticket System. Recruiting/ATS: Job posting with CI templates, career portal, multi-posting, centralized application inbox, automatic duplicate detection, smart filters, applicant matching, email templates and contact templates, contact history, 5-star ratings, reporting, talent pool including GDPR deadlines/consents, CRM functionality (customers/contacts, especially for staffing agencies), automatic confirmation of receipt, and status updates. Digital personnel file: Master data, contracts/certificates/references, document preview & full-text search, tasks & reminders (deadlines/escalations), roles & permissions (self-service, management/HR), training, evaluations/performance analyses, temporary work (ANÜ controlling with equal pay & maximum assignment checks), salary histories, collective bargaining agreements (e.g., GVP), interface to integrated payroll, integrations with other modules, audit-proof storage, and logs. Time tracking: Clock in/out via app or terminal, real-time synchronization with personnel files, flexible work schedules (flex time, breaks, on-call duty), approval processes with change logs, project time tracking, leave management, monthly overviews, absences (including sick leave), working time account, exports & reporting (payroll, controlling, audits), roles & permissions. Vendor Management: Centralized demand tracking, candidate/requirement profiles, automatic email notifications, reporting, user & permission management, service provider management, multi-tenant capability, optional Managed Service Providing (MSP) by BFI. Ticket System: Transparent and structured recording and processing of requests. Security/Technology: GDPR-compliant, encrypted communication, hosted by Hetzner with clustering/high reliability, securely hosted, Made in Germany, multi-tenant capable. Integrations/Data Exchange: Seamless module integrations (time/perso/payroll), exports for payroll/controlling, multi-posting to job portals.

Pricing hints: Modular SaaS pricing. Applicant management: starting at €75.00/month; Digital personnel file: starting at €55.00/month; Time tracking: starting at €3.00 per user (plus Digital Personnel File module; terminal additional); Vendor management: upon request; “Applicant & Vendor” package: upon request; MSP & Customizing: upon request. Free 4-week trial. Currency: EUR.

Security notes: GDPR-compliant; all communication encrypted; hosted by Hetzner in a cluster environment for high reliability; securely hosted; multi-tenant capable.

Compliance hints: Explicit: GDPR/data protection, audit-proof storage/logs. Temporary staffing: ANÜ controlling including equal pay and maximum assignment checks.

Implementation hints: Cloud/SaaS, no installation required; trial version available immediately; live demo available; in-house development team for customization (prompt/straightforward).

Support hints: Contact form, email, phone; user guides, FAQ, and blog available.

Integration hints: Seamless module integrations within wofoma (time, perso, payroll); interface to integrated payroll; exports/reporting (e.g., for payroll/controlling/audits); multiposting to external job portals.

Ticket creation and prioritization; integrated time tracking per ticket with configurable hourly rates or flat rates; project management with various billing options; documentation of all activities including history and notes; User and role management with custom permissions per client/project; flexible workflows with custom status models; automatic notifications for status changes/comments; reporting/controlling for expenses, revenue, projects, and clients; project time tracking via (web) app; mapping of custom service and pricing models (flat rates, hourly rates, rounding up); Overviews and exports for controlling/billing. Security/Hosting (suite-wide): encrypted communication (transport encryption), high reliability through cluster hosting at Hetzner; Compliance notes (suite-wide): GDPR/data protection focus in the suite; Integrations: Seamless integration within the wofoma HR Suite modules, exports for payroll/controlling (no external API/webhook details provided).

Pricing hints: Module-based subscription. Other modules as a reference: Applicant management starting at €75/month, digital personnel file starting at €55/month, time tracking starting at €3/user (plus digital personnel file). 4-week free trial available. Currency: EUR.

Security notes: Suite-wide details: end-to-end encryption of communication; hosting partner Hetzner with cluster-based high availability.

Compliance notes: Strong focus on data protection/GDPR within the suite (e.g., explicitly mentioned for other modules).

Implementation hints: Cloud deployment, no installation required (across the entire suite). Live demo and 4-week trial version available for evaluation. Customization by internal development team possible “promptly and easily.” No specific implementation timelines or migration details provided.

Support hints: Contact via email and phone as well as a contact form; live demo available upon request. There is a "User Guides" section (documentation).

Integration hints: Seamless use within the wofoma suite (e.g., project/time tracking, reporting/exports).