Ordio Payroll
Ordio — The ultimate app for shift scheduling, payroll, and more
Ordio is an all-in-one platform for shift scheduling, time tracking, employee records, absences, document management, and payroll—including an employee app for iOS and Android, reporting/analytics, checklists, and integrations/exports. Over 2,000 companies across more than 70 industries use Ordio. All data is processed on German servers.
Security & Compliance
Security and privacy are top priorities.
Security Features
Certifications
- ISO 27001
Data & Hosting
Data residency
Germany
Hosting
GDPR-compliant processing; employee data is "secure and encrypted on servers in Germany." The pricing page mentions "SHA-256 with RSA encryption." The privacy policy page lists Hetzner (hosting in Germany/the EU) and CDNetworks (CDN). The website/app supports SSO (e.g., Google OAuth).
Retention & deletion
Log files are deleted every 14 days; personal billing and business data are retained in accordance with legal requirements, generally for 2–10 years; data processed for the purpose of enforcing legal claims is retained until the statute of limitations expires (typically 3 years).
Payroll processing in accordance with current German law (ongoing updates, minimum wage/taxes/social security). eAU support. Electronic preparation of income tax returns and social security contribution statements (provided; direct transmission from Ordio planned for the future).
Feature Scope
- Real-time payroll processing with a live overview (wages, advances, deductions, eAU)
- Automated payroll processing: Consolidation of all relevant data (time, bonuses, absences, master data) with one-click confirmation
- Direct advances: Employees can request advances; automatic posting
- Fully integrated with Ordio: Shift scheduling and time tracking are automatically fed into payroll
- Digital document management; legally compliant archiving; digital income tax certificates; digital pay stubs in the app
- Comprehensive payroll/time rules: flexible work schedules, flex time, max/min hours, weekly/monthly limits
- Pay types: hourly, monthly, and daily wages; work area-dependent hourly wages; working time account; overtime and negative hours
- Premiums/allowances: night, Sunday, and holiday premiums; individual premiums; tax-exempt and taxable premiums; allowance account; 13-week average; overtime compensation
- Contracts & Personnel: Fixed-term contracts, probationary period, dynamic vacation entitlement, vacation/absence management, eAU
- Pay Components: Additional payments (bonuses/tips), capital-forming benefits, non-cash benefits, continued pay, pension insurance exemption
- Automated payroll cycles; reporting including employer costs
- Exports/integrations (tax advisors/financial accounting): DATEV Lodas, DATEV Lohn & Gehalt, Addison, Agenda, Lohn AG, Lohnconsult, CSV/Excel
- Compliance & Security: Legally compliant payroll processing in accordance with current German law; GDPR-compliant; data encrypted and stored on servers in Germany
- Payroll Plus (Add-on): Fully integrated net payroll processing; automatic calculation of taxes/social security contributions; generation of income tax returns and contribution statements (electronically prepared, eventually directly from Ordio)
- Employee app (iOS/Android) for pay stubs & transparency
Pricing hints: Ordio is generally priced on a per-location basis; publicly listed starting prices for Ordio are approximately €89 per location/month (rates of €89/€129/€149 per location/month on the Ordio website). For the Payroll Plus add-on, a simple, predictable fee per payroll run (per payslip) is quoted; Flexible add-ons and a one-month cancellation notice period for Payroll Plus. Currency: EUR.
Security hints: GDPR-compliant; employee data is stored securely and encrypted on servers in Germany; legally compliant archiving.
Compliance hints: Legally compliant payroll processing in accordance with current German law (ongoing updates regarding minimum wage, tax allowances, and social security contributions). Support for eAU, generation of income tax returns and contribution statements (electronically formatted). Fully GDPR-compliant.
Implementation hints: Switching is possible at any time (even mid-month). Onboarding wizard guides you through company and employee data. Import of existing data via CSV/Excel is possible; support is available at no additional cost. First payroll runs typically within a few days, once data is complete.
Support hints: Comprehensive support from experienced payroll accountants and a personal contact person; support chat and callback service; help center. Response time usually within a few hours on business days; increased availability during the payroll phase.
Integration notes: Exports/interfaces to DATEV Lodas, DATEV Lohn & Gehalt, Addison, Agenda, Lohn AG, Lohnconsult, as well as CSV/Excel. Seamless integration with Ordio shift scheduling, time tracking, absences, and personnel files.
Features at a Glance
Core HR
- Employee records
- Document management
- Employee self-service
- Manager self-service
- Roles & permissions
- Workflows
Payroll
- Gross-to-net
- Payslips
- Tax/reporting
- Benefits/deductions
Time Tracking
- Clock in/out
- Timesheets
- Overtime rules
Leave
- Leave policies
- Approvals
- Calendars/absence
Analytics
- Dashboards
- Custom reports
Data & API
- Data export
- API
Mobile
- iOS/Android app
- Responsive UI
Security & IT
- RBAC
- Audit logs
- Data residency region
Compliance
- GDPR
- DPA available
Administration
- Audit trail
Pricing Model
Flat
Plan 1: 89/129/149 EUR flat rate – Publicly listed starting prices (OMR/product page history) starting at 89/129/149 € per location/month. The current German pricing page lists 99/149/179 € for annual payment. Unlimited number of employees per location. Plan 2: 15 EUR usage-based – Fully integrated net payroll processing, including taxes and social security, and preparation of reports (income tax returns, contribution statements). Free setup and a dedicated contact person included.
Implementation
The first payroll runs are usually possible shortly after all data has been entered.
Support
Cat · Phone/Callback · Help Center · Personal Contact
SLA: Support requests are usually handled within a few hours on business days; availability is increased during the monthly payroll period.
Integrations
DATEV Lodas
PayrollExport/Interface for Tax Advisors/Financial Accounting
DATEV Lohn & Gehalt
PayrollExport/Interface
Addison
PayrollExport/Interface
Agenda
PayrollExport/Interface
Lohnconsult
PayrollExport/Interface
CSV/Excel
OtherData Export/Import
Ordio Schichtplanung
OtherSeamlessly integrated data flow in Payroll (native Ordio Suite)
Ordio Zeiterfassung
OtherSeamlessly integrated data flow in Payroll (native Ordio Suite)
Ordio Abwesenheiten
OtherSeamlessly integrated data flow in Payroll (native Ordio Suite)
Ordio Personalakte
OtherSeamlessly integrated data flow in Payroll (native Ordio Suite)
Lohn AG
PayrollExport/Interface
