HRlab

Hrlab — Your staff. Your time. Your HR software.

HRlab is an all-in-one, cloud-based HR software for the German Mittelstand that centralizes personnel data and documents, automates HR processes, and provides time and attendance, payroll pre-processing (with DATEV integration), and applicant management. Data is hosted exclusively in Germany (Frankfurt and Berlin) with IONOS under GDPR-compliant standards.

HR Suitesaas

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Use Case

HRlab addresses the manual effort involved in HR processes through standardized, secure integrations and an open REST API. Typical use cases: 1) Preparatory payroll processing without duplicate data entry – transmission of working hours, absences, allowances, as well as master and transaction data directly to DATEV or Addison to avoid errors and Excel spreadsheets. 2) Recruiting data flow – Transfer of applicant data from ATS systems (e.g., Onlyfy, Softgarden, BITE) to HRlab, including Outlook/Microsoft calendar synchronization for interview scheduling. 3) Centralized identity and user management via Microsoft Entra (Azure AD) or Google Workspace (SSO) to maintain consistent access. 4) Custom extensions via an open REST API to integrate proprietary tools/workflows or consolidate existing system landscapes. 5) Utilization of a broad range of HR functions (digital personnel files, workflows, people analytics, etc.) with an integrable database for reporting and compliance.

Companies are digitizing the entire travel expense reimbursement process: Employees photograph receipts (hotel, taxi, parking) on the go via an app; OCR automatically extracts amounts, dates, and VAT. The system calculates flat rates, mileage, and deductions in accordance with German tax law (§ 9 EStG, including meal allowances and foreign travel regulations), manages submission/review/approval via digital workflows, archives data in a manner compliant with audit requirements and the GDPR, and transfers payroll-relevant data via an interface to payroll accounting (e.g., DATEV/Addison). The goal is paperless processes, fewer errors, and fewer back-and-forth communications between HR, accounting, and employees, including a departmental overview and centralized data accessible at any time.

HR teams and managers want to centrally consolidate, visualize, and analyze personnel data to make informed, data-driven decisions—rather than relying on gut instinct. Typical questions: How are turnover, sick leave, overtime, or training rates trending? Where are bottlenecks occurring? How is salary development progressing? With flexible, up-to-date reports, you can identify trends, create forecasts, identify risks early on, and plan measures. The solution replaces manual Excel analyses with a central HR dashboard featuring automated, permission-based reports that can be saved, filtered, exported, and shared.

Target Audience

Mid-sized companies (particularly in the DACH region) that use DATEV/Addison or wish to integrate ATS/ID management systems (Onlyfy, Softgarden, BITE, Microsoft Entra, Google Workspace) and are looking for an all-in-one HR platform with modular add-ons. Suitable for teams with at least ~20 users (based on pricing model) and IT/HR departments that want standardized, GDPR-compliant data flows without manual double-entry.

Data Residency

Target Segments

SMBKMUMid-MarketLarge

Source URLs

https://www.hrlab.de/funktionen/digitale-personalakte
https://www.hrlab.de/funktionen/digitale-personalakte?utm_source=openai
https://www.hrlab.de/preise?utm_source=openai
https://www.hrlab.de/funktionen/dokumentenmanagement?utm_source=openai
https://www.hrlab.de/funktionen/integrationen
https://www.hrlab.de/funktionen/integrationen?utm_source=openai
https://api-doc.hrlab.de/?utm_source=openai

modules

Core:

Digitale Personalakte
Dokumentenmanagement
Employee Self Service
People Analytics
Vorbereitende Lohnabrechnung
Rechtemanagement
Workflows & Taskmanagement
Whistleblowing
DATEV-Schnittstelle
Mobile App
Integrationen
Organigramm
Dashboard

Addons: Time & Absence:

Krankheit
Urlaubsverwaltung
Digitale Zeiterfassung
Dienstreisen
Reisekostenabrechnung
Arbeitszeitkonto
Einsatzplanung

Recruitment:

Bewerbermanagement
Multiposting
Karriereseite

Talent Management:

Schulungsmanagement
Zielvereinbarungen
Mitarbeitergespräche
360° Feedback

API details

Base url: https://app.hrlab.de/external_api/v2

Auth: Application Token im Authorization-Header

Rate limit: 60 Requests/Minute

Formats: JSON; ISO-8601 Datums-/Zeitformate

Noted endpoints examples:

Users/MasterData
Absences (Urlaub/Krankheit)
Workinghours/Time
Travels/Reisen
Benefits
CompanyPensions/bAV
Organisation (Teams/Departments)

localization

Target market: DACH; German-language website and prices in EUR.

notes

According to the website, integration data transfer is standardized and GDPR-compliant. DATEV services run through the DATEV data center. No explicit information regarding SAML/SCIM/MFA/encryption standards or certifications was found on the referenced pages.

Feature Scope

Integrations: • Payroll: DATEV (payroll import data service, payroll evaluation data service via the DATEV data center), Addison Payroll • Recruiting/ATS: Onlyfy, Softgarden, BITE • Identity Management/SSO: Microsoft Entra (Azure AD), Google Workspace • Calendar: Microsoft/Outlook calendar synchronization • Open REST API for custom systems (JSON, Base URL app.hrlab.de/external_api/v2) • API Export & Import. Security/Architecture (from API documentation and integration page): • API authentication via application tokens (Authorization Header) • Rate limiting set to 60 requests per minute by default (429 if exceeded; X-RateLimit header) • Responses/requests in JSON, REST conventions, ISO-8601 date formats • GDPR-compliant, standardized data transfer • SSO mentioned • Data services via DATEV data center. HR functionalities (Core/Add-ons according to pricing page): • Core: Digital personnel file, document management, Employee Self Service, People Analytics, Payroll preparation, Permissions management, Workflows & Task management, Whistleblowing, DATEV interface, Mobile app, Integrations, Organizational chart, Dashboard • Add-ons: Time & Absence (sick leave, vacation management, digital time tracking, business travel, travel expense reimbursement, working time account, scheduling), Recruitment (applicant management, multi-posting, career page), Talent Management (training management, goal setting, performance reviews, 360° feedback).

Pricing details: Model: Per user, monthly or annually, with no hidden additional costs. Core: €5.00 per user/month (min. 20 users), savings note “Save 21%” with annual payment. Add-ons: Time & Absence €2.00 per user/month; Talent Management €2.00; Recruitment €1.00. Contract terms: Monthly (30-day notice period), annual (12 months, 3-month notice period), or 2-year (3-month notice period). 14-day trial, no auto-renewal, no credit card required for trial.

Security notes: SSO available (integration list). API security: Application tokens in the Authorization header; rate limiting 60 requests/minute; standardized REST API with JSON; ISO 8601 date formats.

Compliance hints: Explicitly stated: GDPR-compliant.

Implementation hints: Notes: Web demo available; 14-day trial version with all features; Integrations such as DATEV run via defined data services (payroll import data service, payroll evaluation data service) through the DATEV data center.

Support hints: Support included in pricing (“Support for trained users,” system monitoring, maintenance).

Integration notes: Pre-built interfaces: • Payroll: DATEV, Addison Lohn • Applicant management: Onlyfy, Softgarden, BITE • Identity management/SSO: Microsoft Entra (Azure AD), Google Workspace • Calendar: Microsoft/Outlook calendar sync • Plus open REST API (endpoints including Users/MasterData, Absences/Vacation/Sick Leave, Time/Working Hours, Travel, Benefits, Company Pensions, Organization/Teams/Departments; authentication via token; rate limits).

Mobile receipt capture via app; AI/OCR-supported receipt recognition (amounts, date, VAT) • Automatic calculation of meal allowances, flat rates, and mileage reimbursement per § 9 EStG, including meal deductions and international regulations • Digital workflows for submission, review, and approval • Centralized, audit- and GDPR-compliant archiving • Transfer to payroll via DATEV/Addison interfaces; no duplicate data entry • Currency conversion, configurable permissions/processes, department overview, self-service access • Integrations: DATEV, Addison; ATS (Onlyfy, Softgarden, BITE); Microsoft Calendar (Outlook); Identity management (Microsoft Entra/Azure AD, Google Workspace); Open REST API • Security: End-to-end encryption, servers located in Germany, two-factor authentication, role-based access management, SSO options • Available in the HRlab Mobile App (iOS/Android) for data entry, approvals, and overviews on the go

Pricing details: Transparent, user-based subscription. HRlab Core: €5.00 per user/month (min. 20 users), monthly or annually; Time & Absence add-on: €2.00 per user/month (includes travel expense reporting, among other features). Additional add-ons: Recruitment (€1.00), Talent Management (€2.00). 14-day trial period without a credit card; support, system monitoring, and maintenance included. Currency: EUR.

Security highlights: End-to-end encryption, servers located in Germany, two-factor authentication, role-based access control. SSO support with identity providers (Microsoft Entra/Azure AD, Google Workspace).

Compliance notes: GDPR-compliant processing and archiving.

Implementation notes: Seamless integration with existing systems (DATEV/Addison, ATS, calendar) and open REST API; web demo available; 14-day trial account. No specific implementation timelines or migration details provided.

Support hints: Support for trained users included in pricing; system monitoring and maintenance included. Contact channels: Email (info@hrlab.de) and phone (+49 30 28098680).

Integration details: Pre-built interfaces: DATEV, Addison (payroll import data service, payroll evaluation data service); ATS: Onlyfy, Softgarden, BITE; Identity/SSO: Microsoft Entra (Azure AD), Google Workspace; Microsoft Calendar/Outlook; open REST API for custom integrations.

Central HR dashboard: Visualized, structured overview of core KPIs (e.g., turnover, sick leave, overtime, training status).
Standard and Flex reports: Pre-built analyses (absences, personnel & compensation structure) plus freely configurable pivot-based Flex reports with filtering and formatting options (color codes for thresholds).
Forecasts & Trends: Analyses of salary trends, trend projections, and forecasts at the click of a button.
Real-time data & automation: Save reports, retrieve them at any time with up-to-date data; access and export based on roles/permissions. Alerts, reminders, and tasks support operational management.
Role & Permission Management: Access to reports based on position/role; employees see less, HR managers have full analytical capabilities.
Integrations: DATEV & Addison (payroll), ATS (Onlyfy, Softgarden, BITE), Microsoft calendar synchronization; open REST API; API export & import included in the core.
Security & Hosting: SSO options; identity management via Microsoft Entra (Azure AD) and Google Workspace; data hosting exclusively in Germany (certified high-security data centers in Frankfurt am Main and Berlin, IONOS); GDPR-compliant processing.
Platform Context: Part of the all-in-one HR software (including digital personnel files, workflows & task management, mobile app), enabling reporting based on consolidated HR data.

Pricing: Starting at €5.00 per user/month (min. 20 users) in the Core package; reporting/people analytics is included in the Core package. Add-ons: Time & Absence €2.00, Talent Management €2.00, Recruitment €1.00 per user/month. Monthly or annual billing; 14-day trial without a credit card; support for trained users included. Currency: EUR.

Security features: Role-based access management; single sign-on available; Identity integration with Microsoft Entra (Azure AD) and Google Workspace; hosting exclusively in Germany (certified high-security data centers, IONOS, locations in Frankfurt/Berlin); GDPR-compliant.

Compliance hints: GDPR-compliant processing and hosting in Germany mentioned.

Implementation hints: Success story: Implementation possible within 4 weeks (customer-reported timeframe). Web demo and personal consultation offered. Import/export functions facilitate setup/migration.

Support hints: Support included (for trained users). Emphasis on personal, competent support; average customer satisfaction 4.7/5. Contact channels: Phone (+49 30 28098680), email (info@hrlab.de), web demo. No SLA details provided.

Integration hints: DATEV and Addison (payroll); ATS: Onlyfy, Softgarden, BITE; Identity/SSO: Microsoft Entra (Azure AD), Google Workspace; Microsoft calendar synchronization; open REST API; API export & import in the core.

Features at a Glance

Core HR

Document management
Workflows
Employee self-service
Roles & permissions
Org chart
Manager self-service
Multi-entity
Employee records

Time Tracking

Timesheets
Clock in/out
Overtime rules

Leave

Leave policies
Approvals
Calendars/absence

Performance

Reviews
360 feedback
Goals/OKRs

Recruiting & ATS

Job requisitions
Career site
Multi-posting
Pipeline/Kanban
E-signature
Interview scheduling

Analytics

Dashboards
Custom reports

Data & API

Data export
API

Mobile

iOS/Android app
Responsive UI

Security & IT

RBAC
Data residency region
SSO/SAML

Compliance

GDPR

Integrations

Azure AD integration

Onboarding

Onboarding checklists
Tasks & owners

Offboarding

Offboarding checklists

Pricing Model

Per user

Seats≥ 30

CurrencyEUR

Contract lengthWith monthly payment, the contract can be cancelled for the following month with 30 days’ notice. With annual payment, the term is one year; with a two-year term, it is two years. Both have a three-month notice period.

Per user, billed monthly or annually; no hidden additional costs. 14-day trial without a credit card. No automatic rollover according to the pricing page.

Implementation

Typical timelineFor implementation of the digital personnel file, HRlab states a structured onboarding process lasting four to eight weeks.

Professional Services Yes

Training included Yes

Migration support Yes

Web demo available. 14-day trial version with all features. Integration with DATEV via defined data services (payroll import data service, payroll evaluation data service) through the DATEV data center.

Support

email · phone

Support is included in the prices. SLA/support hours: Upon request.

Integrations

DATEV

Payroll

Payroll Data Import Service and Payroll Analysis Data Service via the DATEV Data Center

Addison Lohn

Payroll

Onlyfy

ATS

Softgarden

ATS

BITE

ATS

Microsoft Entra (Azure AD)

SSO

Centralized Identity and User Management

Google Workspace

SSO

Centralized Identity and User Management

Microsoft Outlook Calendar

Other

Calendar Synchronization/Interview Scheduling

HRlab REST API

API

Offene REST API (JSON); Base URL: https://app.hrlab.de/external_api/v2; Auth via Application Token; Rate Limit 60 req/min; ISO-8601 Datumsformate; API Export & Import

DATEV Lodas

Payroll

Official interface; secure, encrypted transmission of master data and transaction data.

DATEV Lohn & Gehalt

Payroll

Compatible; encrypted data transfer via the official DATEV interface.

Addison

Payroll

According to the provider, an interface is available.

API Export & Import

API

Data import/export; integration with third-party systems is possible.

DATEV SmartLogin

Other

Authorization Process for DATEV Transfers.

DATEV SmartCard

Other

Authorization Process for DATEV Transfers.

DATEV mIDentity

Other

Authorization Process for DATEV Data Transfer.

CRM (nicht spezifiziert)

Other

CRM integration mentioned in the reference.

IONOS (Hosting)

Other

Data centers in Frankfurt am Main and Berlin; hosting providers.

Microsoft-Kalendersynchronisation

Other

Calendar Sync

HRlab

Data Residency

Target Segments

Security & Compliance

Security Features

Certifications

Data & Hosting

Core HR

Time Tracking

Leave

Performance

Recruiting & ATS

Analytics

Data & API

Mobile

Security & IT

Compliance

Integrations

Onboarding

Offboarding

Pricing Model

Implementation

Support