easySoft Education 5
Easysoft — Software for HR and Education Management – A Leader in the Healthcare Industry
easySoft GmbH offers software for education management and human resources development, with a particular focus on the healthcare sector. Its solutions digitize training, seminar, and qualification management (training management, seminar management, human resources development), including scheduling, communication, reports/certificates, evaluations, and audit and compliance preparation.
Security & Compliance
Security and privacy are top priorities.
Security Features
Certifications
- ISO 27001
- SOC 2
- ISO/IEC 27001:2022
- ISO 9001:2015
Data & Hosting
Data residency
European Union
Retention & deletion
The optional Data Protection Assistant checks contact retention periods against rules set by the customer. It identifies records whose retention period has expired so they can be deleted.
Feature Scope
Planning & Management: Clear timetable and assignment schedule, drag-and-drop functionality, target-actual comparison, warnings for double bookings, mandatory assignments/learning objectives at a glance, absence traffic light system, digital documentation of practical training and practical instruction, digital report book, bulk notification assistant (bulk emails/letters). Reporting & Quality Assurance: Integrated report designer/generator for certificates, grade reports, statistics; graphical analyses. Collaboration & Self-Service: Personal logins for trainees, instructors, practical instructors, and partners; Publish Education web application for online access to class/assignment schedules, class register, performance records/grade entry; mobile apps (App Education, App Trainer) including push notifications. Dashboards: Customizable dashboard with widgets. Automation: Automate (packages for Education/Seminar/Competence/Recruiting) for automatic notifications, certificate storage, report export, and much more. Integrations & Interfaces: Exchange/Outlook calendar sync; Scheduling system interface (e.g., CLINIC-PLANNER; others upon request); Moodle/Ilias integration (automatic course status/results); heinekingmedia Digital Bulletin Board; d.velop documents (DMS) via Konica Minolta (audit-proof storage, applicant/HR file assignment); one-time data import (e.g., Excel, WinCIDS) as well as file-based interfaces for additional platforms. Hosting & operation: Optional managed hosting (high data security, reliable IT infrastructure, updates provided by the provider). Role-based and target group views for school administration, management, cooperation partners, clinical instructors, teachers, and trainees. Language/UI: German. [source: https://www.easysoft.de/ausbildungsmanagement, https://www.easysoft.de/produkte/education-5, https://www.easysoft.de/produkte/publish-education, https://www.easysoft.de/ausbildungsmanagement# (Interfaces & Add-ons section)]
Pricing hints: Price is based on the total number of students/trainees managed in the previous year. App Trainer: starting at approx. €53 per month (under 100 learners; plus basic setup/installation/VAT) or the page also lists an example starting at €30/month and a one-time fee of €2,410; as an add-on, not a core product. Specific quotes available upon request.
Security hints: Personal logins and role-based access. Managed hosting option with “high data security” and maintained infrastructure. DMS integration with d.velop documents, featuring audit-proof storage and retention periods.
Compliance hints: Subject-specific: Support for the Nursing Professions Act (PflBG) and the Training and Examination Ordinance (PflAPrV), including through documentation of target/actual hours, mandatory/specialized assignments, and the creation of legally compliant certificates/statistics. Data protection: ‘Legally compliant data protection’ via Data Protection Assistant (retention periods, deletion suggestions).
Implementation hints: Onboarding/Enablement: Custom online demo; training for new users at the academy; 3-minute program tour upon first launch; regular live webinars on updates. Migration/Switchover: 6-month trial period for existing customers; parallel operation with older systems possible (identical database); existing interfaces/add-ons remain valid; ER3 reports can be reused. Data migration: One-time import (Excel, WinCIDS, etc.).
Support hints: Contact and consultation via phone and email; Professional Services/Consulting (educational consultants), training sessions, and webinars.
Integration hints: Exchange/Outlook calendar synchronization; duty roster system interface (e.g., CLINIC-PLANNER); Moodle/Ilias e-learning integration (automated course registration/results); heinekingmedia digital bulletin board; d.velop documents (DMS) via Konica Minolta (audit-proof storage, file assignment); one-time data import (Excel, WinCIDS); file-based interfaces for additional platforms. Internal ecosystem add-ons: Publish Education (web portal), App Education, App Trainer, Automate, Recruiting 5.
Features at a Glance
Analytics
- Dashboards
- Custom reports
Data & API
- Data export
Mobile
- iOS/Android app
Security & IT
- RBAC
Compliance
- DPA available
Pricing Model
Per user
A price sheet dated August 2022 lists a price for easySoft 5 starting at €72 per month per license. For existing customers switching on or after August 1, 2024, it lists €40 per month for each previous named-user license, €44 for each previous workstation license, or 2 × €44 for each previous concurrent-user license. Software maintenance and VAT are additional; managed hosting incurs an additional service charge. These figures come from the dated migration offer, not a current price list for new customers.
Implementation
Support
Email · Phone · Web form · Help Center · Dedicated account manager
Integrations
Microsoft Outlook / Exchange
CalendarCLINIC-PLANNER
OtherMoodle
LMSIlias
LMSheinekingmedia Digitales Schwarzes Brett
Otherd.velop documents
Other