Workwise ATS
Workwise — Jobs & Job Postings Without a Cover Letter
Workwise is a recruiting platform and applicant tracking system (ATS) for companies and job seekers based in Karlsruhe, Germany. Candidates can apply without a cover letter; companies use recruiting services, a career site solution, and a GDPR-compliant applicant tracking system. The service includes posting job listings on partner channels, a candidate pool for direct outreach, and the management of incoming applications. The company was founded in 2015 as Campusjäger GmbH, has operated under the Workwise brand since 2021, and reports having more than 90 team members.
Security & Compliance
Security and privacy are top priorities.
Security Features
Certifications
- ISO 27001
- SOC 2
Data & Hosting
Data residency
Germany, EU
Hosting
The publicly accessible pricing page does not provide any specific information regarding SSO/SAML, MFA, encryption, audit logs, or certifications. General cookie and privacy notices are available.
Retention & deletion
For direct applications, application data is deleted six months after the application process ends. For candidates provided by Workwise, other application data is no longer accessible six months after the process ends; the full name and application receipt date remain visible on the platform for up to 30 months after the process ends.
Feature Scope
Applicant Tracking System (ATS) with pipeline management; career site toolkit; AI job import & job posting optimization; live chat with candidates; automated workflows; customized job analytics; access to the Workwise Candidate Pool (1,000,000+ profiles); AI-powered matching and marketing; Multiposting to 350+ channels (as a service/optional); Social & Search Ads (optional); Active sourcing by experts (service/premium); Candidate pre-qualification (service/premium); Candidate support for seamless processes; 40+ system integrations; Recruiting consulting by a personal consultant. Security/Privacy: Cookie and privacy notices; Integrations: Reference to integration with over 40 systems.
Pricing hints: ATS/career site is listed as “Free.” Recruiting services for permanent positions: Basic 14% of gross annual target salary, Plus 18%, Premium 22% (6-month term, +€3,000 setup fee, money-back guarantee included), Enterprise upon request. Work-study program: €800 fixed price; internship: €500 fixed price. Currency: EUR. Money-back guarantee optional for Basic/Plus (plus insurance tax), included with Premium.
Security hints: Only general cookie/privacy notices are visible.
Implementation hints: No specific implementation or migration timelines on the pricing page. ATS appears ready for immediate use (free registration). Premium service includes a kick-off and structured steps (initial analysis, search string analysis, 45-minute kick-off).
Support hints: Personal support from a Workwise Recruiting Consultant as part of the collaboration. Candidate support to accelerate the process. General help center/FAQ available.
Integration hints: “Integration with over 40 systems” is mentioned; Multiposting to 350+ channels as a service.
- AI-based recommendations: Highlights suitable candidates at a glance; numerical examples: 2,500 applications pre-qualified, 400 candidates highlighted, 125 recruiting questions answered (examples on the page). - Pre-qualification: Checks applications for gaps/discrepancies and generates targeted follow-up questions for chat/initial interview. - 24/7 AI assistant: Answers questions about recruiting & Workwise; forwards complex topics to human recruiting consultants. - Active sourcing support: Summarizes profiles from the Workwise candidate pool; creates personalized invitation messages. - Job optimization (coming soon): Feedback on targeting specific audiences; concrete alternative phrasing directly in the job form. - Control & opt-in: Scope of use per position selectable in settings; Wanda is part of the Workwise ATS. - Security/data protection (platform-wide): Workwise promotes a GDPR-compliant applicant tracking system and refers to privacy notices; examples/guides for Personio back-sync and SAP SuccessFactors export; status management and pausing/deleting integrations in the settings. Sources: https://hire.workwise.io/wanda, https://hire.workwise.io/hilfe/profile-einstellungen/integrationen-erstellen, https://hire.workwise.io/hilfe/recruiting-produkte/recruiting-services, https://hire.workwise.io/hr-praxis/arbeitsrecht/dsgvo-bewerbermanagement
Pricing hints: Currently free for all Workwise customers; part of the Workwise ATS; Recruiting services (Basic/Plus/Premium) are booked and priced separately, but Wanda can also be used without a recruiting service if the Workwise career page/ATS is integrated. Sources: https://hire.workwise.io/wanda, https://hire.workwise.io/hilfe/recruiting-produkte/recruiting-services
Security notes: On the platform side, Workwise refers to GDPR-compliant applicant management and privacy notices; HR-Praxis articles emphasize data protection-compliant processes (transparency, consent, retention periods, access rights, confidentiality). Sources: https://hire.workwise.io/wanda, https://hire.workwise.io/hr-praxis/arbeitsrecht/dsgvo-bewerbermanagement
Compliance hints: Claim: GDPR-compliant applicant tracking system at Workwise; further details in Workwise’s privacy policy. Sources: https://hire.workwise.io/hr-praxis/arbeitsrecht/dsgvo-bewerbermanagement, https://hire.workwise.io/wanda
Implementation notes: Wanda is part of the Workwise ATS and can be activated/configured in the settings depending on the position/scope; Use is also possible without the recruiting service, provided that Workwise ATS/the career site is integrated. Sources: https://hire.workwise.io/wanda, https://hire.workwise.io/hilfe/workwise-bewerbermanagementsystem/karriereseite
Support hints: 24/7 AI assistant with no wait time; for complex issues, forwarding to personal recruiting consultants (human support). Additional: Help Center and contact/phone. Sources: https://hire.workwise.io/wanda, https://hire.workwise.io/hilfe/recruiting-produkte/recruiting-services, https://www.workwise.io/
Integration details: Workwise offers integrations/exports to other ATS systems, including status and job linking, pausing/deleting, and reconnecting; examples and guides: reverse synchronization with Personio, export to SAP SuccessFactors. Additionally, multi-posting/marketing across 350+ channels as part of the recruiting services, as well as use of the Workwise Candidate Pool. Sources: https://hire.workwise.io/hilfe/profile-einstellungen/integrationen-erstellen, https://hire.workwise.io/hilfe/recruiting-produkte/recruiting-services
Features at a Glance
Recruiting & ATS
- Job requisitions
- Career site
- Multi-posting
- Pipeline/Kanban
- Recruiting analytics
- AI screening/ranking
Core HR
- Workflows
Analytics
- Dashboards
Compliance
- GDPR
Security & IT
- Data residency region
Pricing Model
Flat
Plan 1: 0 EUR flat fee – Register for free and use it as an ATS/career page. Optional services can be booked separately. Plan 2: usage-based – 14% of the gross annual target salary; payment due only upon successful placement. Optional money-back guarantee (+insurance tax). Plan 3: usage-based – 18% of the gross annual target salary; payment due only upon successful placement. Optional money-back guarantee (+insurance tax). Plan 4: usage-based – 22% of the gross annual target salary; payment only upon successful placement. Setup fee of €3,000. Money-back guarantee included. Plan 5: on request – Customized quotes and service design (key account management). Plan 6: 800 EUR flat fee – Fixed price; guarantee included; upgrade policy upon hiring. Plan 7: 500 EUR flat fee – Fixed price; guarantee included; upgrade policy upon hiring.
Implementation
No specific migration or implementation roadmap is provided
Support
Personal support from a recruiting consultant · Contact Form/Schedule an Appointment (Phone Appointment) · Help Center/FAQ
Integrations
SAP SuccessFactors
ATSApplication Exports According to the Help Center
40+ Systemintegrationen (unspezifiziert)
OtherNote regarding integration with over 40 systems.
Karriereseite-Link (öffentlich)
OtherShare/Link to the Career Page on Your Own Website or External Channels
350+ Jobbörsen/Kanäle (Multiposting)
OtherMultiposting as a service/optional.
Workwise Candidate Pool
OtherAn internal source for profile summaries and personalized outreach support provided by Wanda.
Personio
HRISIntegration mentioned; exchange of job postings and applications (import/export) is possible.
Recruitee
ATSIntegration mentioned; exchange of job postings and applications (import/export) is possible.
Softgarden
ATSIntegration mentioned; exchange of job postings and applications (import/export) is possible.
Weitere ATS-Integrationen (siehe Hilfe-Center-Übersicht)
ATSWorkwise lists additional ATS interfaces/exports in the overview
rexx systems
ATSIntegration mentioned; exchange of job postings and applications (import/export) is possible.
Generic ATS/BMS
OtherImport existing jobs into Workwise and import applications from Workwise into the existing system.
iFrame-Einbettung
OtherThe careers page can be embedded on the company website using an iFrame
Greenhouse
ATSIntegration mentioned; exchange of jobs/applications (import/export) possible.
QR-Code Verlinkung
OtherUse of common QR code generators to link directly to the careers page (e.g., for events/trade shows)
Social & Search Ads (unspezifiziert)
OtherPaid marketing via social media and search engines; specific providers not named.
Externe ATS (generisch)
ATSAutomatic export of applications from Workwise to external ATS systems; status management, pausing/deleting, and reconnecting integrations in the settings.
Multiposting zu 350+ Kanälen
OtherMarketing/Multiposting as part of Workwise's recruiting services.
