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WorkFlex

WorkFlex

WorkflexWorkflex — Automate compliance for international travel

WorkFlex is an all-in-one software solution for automating travel and mobility compliance. With a single click, companies can obtain A1 certificates, EU notifications, visas, risk analyses, insurance coverage, and audit trails for business trips, workations, and assignments—including real-time risk monitoring, 24/7 SOS support, and liability protection.

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Use Case

Companies must manage cross-border work (short trips, workations/WFA, assignments) in a legally compliant manner without triggering risks related to immigration, tax, social security, PWD, labor law, data protection, or duty of care. WorkFlex consolidates risk assessment, automates approvals, generates required documents (A1/CoC, PWD notifications, visas, DTIA), and maintains a complete audit trail. This reduces manual effort, prevents fines as well as risks related to permanent establishments, payroll taxes, and social security, and supports the duty of care under ISO 31030 with real-time alerts, global travel health insurance, and 24/7 SOS support. HR, global mobility, tax, and legal teams also receive practical content in the Compliance Hub (e.g., EU notifications/SIPSI, A1/CoC, visas, social security, tax and labor law, workation policies, risk reduction, preparation for new EU portals, and argumentation guides for internal stakeholders).

Target Audience

HR, Global Mobility, People Operations, Tax and Legal teams at companies of all sizes (SMB to enterprise) with cross‑border employees, frequent business travel, or flexible/WFA policies; organizations needing scalable compliance automation and duty‑of‑care coverage across EU/EEA and global destinations.

Data Residency

eu

Target Segments

Enterprise

Source URLs

  • https://www.getworkflex.com/de/ueber-uns
  • https://www.workflex.com/?utm_source=openai
  • https://www.workflex.com/plp/global-mobility-software?utm_source=openai
  • https://www.getworkflex.com/pricing?utm_source=openai
  • https://www.getworkflex.com/partners-integrations?utm_source=openai
  • https://www.getworkflex.com/de/workflex-sos
  • https://www.workflex.com/workflex-sos-platform-employees-actually-use?utm_source=openai
  • https://www.workflex.com/post/making-employee-travel-safer-workflexs-enhanced-health-safety-features?utm_source=openai
  • https://www.getworkflex.com/de/preise
  • https://www.getworkflex.com/features?utm_source=openai
  • https://help.getworkflex.com/en/articles/11047762-creating-a-shortcut-to-workflex-in-personio-and-additional-integration-options?utm_source=openai

duty_of_care

Sos 247: true

Risk alerts realtime: true

Medical support: true

Travel health insurance: Weltweit, ALH Group Hallesche

Financial liability coverage: Bis zu 250.000 € pro Fall

Standards: • ISO 31030 (Konzeptionsgrundlage)

travel_types_supported

  • Business travel
  • Work-from-anywhere (WFA)/workations
  • Expat assignments

risk_dimensions

  • Visa & work entitlement
  • Permanent establishment (PE)
  • Wage tax
  • Personal income tax
  • Social security
  • Posted Workers Directive (PWD)
  • Labor law
  • Health & safety (duty of care)
  • Data protection

compliance_documents_and_guides

  • A1-/CoC-Erstellung (25+ Länder, z. B. DE, UK, CH, US)
  • PWD/EU-Meldungen (31 EU/EWR-Zielländer)
  • Visa-Unterstützung (Unterlagen, Antrag, Interview-Coaching)
  • Health & Safety Training und Nachweise
  • Länder-Guides

assessments_logic

  • Accumulated risk assessment
  • Special handling for EoR employees, commuters, matrix managers
  • Advanced logic for PE and center of vital interest
  • Quarterly compliance logic updates by in-house specialists

governance_audit

  • Mehrstufige Approval-Workflows
  • Vollständiger Audit Trail mit Zeitstempeln (Reisen, Freigaben, Dokumente)

product_operations_quality

  • Quartalsweise Compliance-Logik-Updates durch Inhouse-Expert:innen
  • Bestätigungen/Behörden-Referenzen aus 20+ Ländern
  • Spezielle Logiken: EoR, Pendler, Matrixmanager, PE-Feinlogik
  • Globale Echtzeitwarnungen

documents_and_filings

  • A1/Certificate of Coverage (25+ countries)
  • PWD notifications across all 31 EU/EEA destinations
  • Global visa support (application completion, document submission, interview coaching)
  • Swiss work permit
  • WorkFlex Social Security Statement
  • Data Transfer Impact Assessment (DTIA)
  • Travel health insurance certificate

inhouse_expertise

Global Mobility/Legal Team with 50+ experts

automation_and_workflows

  • Self-service web and mobile app
  • Smart/multi-step approval workflows
  • Customizable dashboards and reporting
  • Intelligent assistant
  • Audit trail with automatic logging of trips, approvals, documents, and timestamps

infrastructure_security

ISO 27001-certified infrastructure/processes, RBAC, audit logs, data encryption, SSO support

liability_and_expertise

  • Financial liability coverage up to €250,000 per case
  • In-house legal and global mobility experts to resolve authority disputes
  • Continuous compliance updates and country guides

You are the user.

Self-service web/mobile, customizable dashboards/reports, intelligent assistants

notes

The service includes implementation, training, and ongoing updates. Developer resources (Developer Hub), system status, and the Trust Center are available.